Safety Tips for Truck Drivers

Five ProDriver Steps to Safely Cross Railroad Tracks

1. Eliminate distractions. Turn off noisy fans and radios. Look and listen carefully for trains.
2. Stop safely. Stop no closer than 15 feet and no farther than 50 feet from the crossing.
3. Look carefully in both directions for approaching trains before crossing. If your view is obstructed, do not attempt to cross. Look both ways twice before proceeding.
4. Know the law. Trucks carrying hazardous materials must stop at all crossings unless an “Exempt” sign is posted.
5. Cross without hesitation. Once you begin crossing, continue without stopping. If your vehicle becomes stuck or stalls on the tracks, evacuate immediately and call the number on the blue and white sign. Provide the crossing identification number so the railroad can locate you.

Note: Refer to state and local laws, as well as company policies, for additional information.

Know Your Railroad Crossing Signs and Signals

Additional Recommendations for Navigating Train Crossings:

Trains and trucks don’t mix. Never race a train to the crossing — even if you tie, you lose.

• The train you see is closer and moving faster than it appears. Wait for it to pass completely before crossing.
• Be aware that trains cannot stop quickly. A freight train traveling at 55 mph can take a mile or more (about 18 football fields) to stop after brakes are applied.
• Never drive around lowered gates — it’s illegal and deadly. If you suspect a signal malfunction, call the 1-800 number posted near the crossing or contact local law enforcement.
• Do not get trapped on the tracks. Proceed only when you are certain you can completely clear the crossing. Remember, trains are approximately three feet wider than the tracks on both sides.
• If your vehicle stalls on the tracks and a train is approaching, exit immediately and move away from the tracks in the direction from which the train is coming. This prevents injury from flying debris. Then call local law enforcement for assistance.
• At multiple-track crossings, always check for a second train coming from either direction before proceeding.
• Only cross at designated crossings. Look both ways and cross quickly without stopping. Never stop closer than 15 feet from the rails.
• Always expect a train! Freight trains do not follow set schedules.
• If you get stuck on the tracks, exit your vehicle, call the 800 number posted at the crossing, or contact local police to alert the railroad of your position.

(Information provided by Operation Lifesaver.)

About Operation Lifesaver

Operation Lifesaver, Inc. is a national non-profit safety education organization dedicated to eliminating deaths and injuries at railroad crossings and along railroad rights-of-way. The organization operates in all 50 states with trained and certified presenters who provide free safety talks to community groups, school bus drivers, truck drivers, and student drivers.

For more information, or to request a free safety presentation, visit www.oli.org.

To help everyone bring home treats — not tragedies — follow these tips for a safe Halloween:

• Focus on your driving. A single distraction could lead to a tragedy.
• Stay well below the posted speed limit.
• Pay attention to what’s happening on sidewalks and roadways. Watch for children darting across streets, especially between parked cars.
• Be extra alert when pulling in and out of driveways.
• Do not assume children can see you or are paying attention. You need to take that responsibility.
• Drivers should also check that all lights on their vehicle are working properly.
• Do not pass other vehicles that have stopped in the roadway. They may be dropping off children.
• If you’re driving a group of children but staying in the running vehicle at the curb, turn on your hazard lights to alert other motorists.
• If you’re driving to a Halloween party, put your mask on after you park the car.

Parents can help motorists, too:

• Make sure drivers can see the children. Give them flashlights and glow sticks, and dress kids in bright, reflective clothing or use reflective tape on their costumes.
• Use makeup rather than masks, so children have a clear, unobstructed view of their surroundings.
• Be sure children know how to cross a street — look left, right, and left again before crossing.
• Instruct children to stay on sidewalks and to cross only at corners or crosswalks.
• Accompany your children as they trick-or-treat.

Safely Getting In or Out of a Commercial Motor Vehicle

Now is a good time to remind drivers to follow the Three-Point Rule when getting in and out of their trucks. During the winter months, footing conditions are often compromised, and the chance of slipping or falling increases.

The Three-Point Rule simply means keeping three of your four contact points (hands and feet) secured at all times to prevent slips and falls.

For example, when exiting a truck:

• Keep one hand on the cab handle,
• One hand on the interior door handle, and
• One foot on a step while the other foot is in transition.

By doing this, you always maintain three points of contact.

The enforcement campaign is part of Brake Safety Awareness Month, which takes place throughout August.

During this week, law enforcement officers in Canada, Mexico, and the United States will be watching for both commercial motor vehicle drivers and passenger vehicle drivers who are engaging in unsafe driving behaviors, including:

• Speeding

• Distracted driving

• Following too closely

• Driving under the influence of drugs or alcohol

• Other reckless or dangerous actions

Drivers observed engaging in these behaviors will be pulled over and may receive a warning or citation.

Focus Area: Reckless, Careless, and Dangerous Driving

This year’s campaign will place special emphasis on reckless, careless, or dangerous driving:

• Reckless driving: Willful or wanton disregard for the safety of people or property

• Careless/dangerous driving: Operating a vehicle without due care and attention or reasonable consideration for others on the road

The Need for Action

Traffic crash data highlights the urgency of this initiative:

• U.S.: 42,514 fatalities in 2022 (NHTSA)

• Canada: 1,931 motor vehicle deaths in 2022 (Transport Canada)

• Mexico: 15,979 road deaths in 2022

Operation Safe Driver Week aims to reduce these alarming numbers by targeting unsafe driving behaviors that lead to crashes.

Education and Outreach

In addition to enforcement, the initiative includes robust driver education efforts. CVSA offers:

• Resources for teen and new drivers

• Tools and materials for commercial motor vehicle operators

• Public service announcement videos available for download and distribution

For more information and resources, visit the CVSA Operation Safe Driver Program page.

This annual initiative is a high-visibility, high-volume enforcement event focused on commercial motor vehicle inspections and regulatory compliance across Canada, Mexico, and the United States.

During the 72-hour period, CVSA-certified law enforcement officials will conduct inspections at weigh stations, temporary inspection sites, and through mobile patrols. These inspections are designed to verify compliance with federal, state, provincial, or territorial regulations. The data collected will be analyzed and shared later this summer.

The following communication devices are part of your “execution arsenal”:

• Turn signals should be used to let other drivers know that you are turning, changing lanes, pulling out of a parking space, or pulling out from the curb. You should signal at least four seconds before you plan to take action.
• Emergency signals should be used to warn other drivers that you are experiencing vehicle trouble or when you must park on the shoulder of the roadway due to an emergency. This serves as a warning to other drivers to give you more space.
• The horn should be tapped lightly when trying to gain the attention of another driver or pedestrian. It should not be used to vent frustration at other drivers’ actions.
• Headlights: Many new trucks have daytime running lights that turn on automatically, helping other drivers see you. You can flash your lights at oncoming traffic to warn them of dangers ahead, such as accidents or obstructions in the roadway

Step 1: Prepare Your Truck for Winter Driving
Tires are the most important factor in maintaining control of your vehicle in snowy and icy conditions. Traction tires on the drive axle(s) with adequate tread depth provide the best control. The tread depth and condition of the steer axle tires are also crucial for maintaining control of steering. If you are operating in areas with chain laws, ensure your chains are in good condition and ready to be installed if necessary. Additionally, make sure that all mirrors and glass on the truck are clean for optimal visibility.

Step 2: Turn Your Lights On
Turn on your lights to improve your visibility to other motorists.

Step 3: Avoid Using Cruise Control
Do not use cruise control on snowy or icy roads.

Step 4: Be Cautious on Bridges, Overpasses, and Infrequently Traveled Roads
Exercise extra caution on bridges, overpasses, and infrequently traveled roads, as these areas freeze first. Even if the temperature is above freezing, you may encounter ice on shaded areas or exposed roadways, such as bridges.

Step 5: Don’t “Pump” the Brakes
If your truck is equipped with ABS brakes, do not "pump" the brakes. Let the system function as designed.

Step 6: Drive Slowly
Driving too quickly is a leading cause of winter accidents. Just because you are driving a large truck with a heavy load doesn't make you invincible. Be sure to drive slowly and cautiously on snow- and ice-covered roads.

Step 7: Stay Alert
Maneuvering is more challenging in snowy conditions. Anticipate your next move, giving yourself plenty of room for turns and stops.

Step 8: Don’t Tailgate
Tailgating is dangerous under normal conditions, but it is especially hazardous in winter weather. Stopping takes longer on snow and ice compared to dry pavement. Leave plenty of space between your vehicle and the one in front of you. A good rule of thumb is to maintain four vehicle lengths for every 10 mph you are driving.

Step 9: Brake Before Making Turns
It is difficult to steer while applying the brakes in snowy conditions. Smoothly apply the brakes to reduce speed before entering a turn. Once you have rounded the corner, you can accelerate again.

Step 10: Drive Smoothly
Snowy and icy roads are much less forgiving than dry pavement. Avoid abrupt turns or stops, as they can cause your vehicle to lose control and skid.

Step 11: Be Familiar with Your Vehicle
It’s essential to understand your vehicle's handling characteristics, especially when driving on snow or ice. Be aware of your truck’s load and weight. As the load decreases, the vehicle’s handling on snow and ice will change.

Step 12: Learn How to Control Skids
While it’s best to practice skid control in a driving school or on a closed course, it’s also helpful to know how to react if you experience a skid under real-world conditions. When skidding, counteract your natural instincts by turning into the skid and accelerating gently. Taking your foot off the brakes and gently accelerating during a skid helps transfer weight from the front to the rear, often allowing you to regain control.

For additional information on weather and road conditions, visit the FHWA's website at http://www.fhwa.dot.gov/trafficinfo/index.htm, which provides links to weather and road condition resources, travel websites, and 511 services.

Here are some tips for drivers to prevent this type of damage:

• When you call your customer for directions to their facility, keep in mind that the person giving you directions drives there every day in a car. They may not realize that the bridges and overpasses you will encounter might not be high enough for your truck. Specifically ask if the directions they provided are on a truck route and if there are any low clearances. Regardless of the information you receive, proceed with caution, as you are the one responsible for any damage caused.
• Overhead clearances are often posted in advance of most underpasses and tunnels, but be aware that new asphalt may have been laid on the road, reducing clearance by a couple of inches. Stay alert for road construction near underpasses, bridges, and tunnels.
• Just because other trucks are passing through doesn't mean your truck will fit under the bridge, tunnel, etc.
• If a marked or unmarked overpass looks low, slow down immediately, turn on your four-way flashers, and carefully approach the overpass. Stop and check your actual clearance.
• Many bridges and overpasses are not perfectly straight; the sides are often lower than the center. If possible, cross under in the inside lane.
• If you can, check the road elevation on the other side of the bridge. A sharp incline or decline could cause trouble. You may fit under the bridge while entering, but as you exit, the body or trailer could be pushed up into the bridge due to the change in road elevation.
• In winter, snow and ice on the roadway can reduce the clearance enough to cause damage.
• If you find you cannot proceed through a low overhead and traffic is congested around you, it’s better to call the police for assistance in backing out of the situation. Backing against traffic to maneuver could cause an accident.

Focus on your driving. A single distraction could lead to tragedy.
• Stay well below the posted speed limit.
• Pay attention to what's happening on sidewalks and roadways. Watch for children darting across streets, especially between parked cars.
• Be extra alert when pulling in and out of driveways.
• Do not assume children can see you or are paying attention; you need to take that responsibility.
• Drivers should also check that all the lights on their car are working.
• Do not pass other vehicles that have stopped on the roadway; they could be dropping off children.
• If you're driving a group of children while staying in the running vehicle at the curb, be sure to put on your hazard lights to alert other motorists.

• And if you're driving to a Halloween party, put that mask on after you park the car.

Parents can help motorists, too:
• Make sure drivers can see the children by giving them flashlights and glow sticks. Dress kids in bright, reflective clothing or use reflective tape on their costumes.
• Use makeup rather than masks so children have a clear, unobstructed view of their surroundings.
• Be sure children know how to cross a street: look left, right, and left again before crossing.
• Instruct children to stay on sidewalks and to cross only at corners or crosswalks.
• Accompany your children as they trick-or-treat.

Safely getting in or out of a Commercial Motor Vehicle:
Now is a good time to remind drivers to follow the 3-Point Rule when getting in and out of their trucks. During the winter months, footing conditions can be compromised, increasing the chance of slipping or falling. The 3-Point Rule simply states that you should keep three out of four of your contact points (hands and feet) secured to prevent slipping or falling. For example, when exiting a truck, one hand should be on the cab handle, one hand gripping the interior door handle, and one foot on a step while the other foot is in transition. By doing this, you always maintain three points of contact.

Fuel Additive Use during Cold Weather Conditions

To prevent fuel jelling, additives should be added whenever the ambient temperature falls below 32°F. Power Service and Penray are two popular manufacturers of fuel additives, each offering a range of products available through Navistar and Idealease locations.

Power Service:

• The "Red Bottle," known as Power Service 911, should be used only when the fuel in a unit has already jelled.
• 911 is NOT to be used as a fuel additive that you would regularly put in the fuel tank to keep the fuel from jelling.
• Power Service Diesel Fuel Supplement + Cetane "White Bottle" is to be added to the fuel at each fill when the ambient temperature is < 30 degrees F.
• This is the additive you should use on a regular basis during the winter months.

Penray:

Winter Than Emergency Diesel Fuel Supplement

• Dissolves already gelled fuel fast and reduces clogging of fuel filters. Prevents ice crystal build-up in fuel lines and filters by disbursing moisture.
• Eliminates hard starting, pounding, excessive smoking and helps improve combustion. 100% compatible with low sulfur fuel and fuel blends.

Winter Pow-R Plus Diesel Fuel Supplement

• ULSD compliant
• Prevents diesel fuel gelling
• Prevents ice crystal formation
• Reduces cold filter plug point by up to 30 degrees
• Enhances cetane levels
• Improves fuel economy
• Utilizes HAFI® technology
• Aids cold weather starting
• Stabilizes fuel and prevents corrosion
• Helps reduce emissions
• Improves lubricity

How to Make a Cold Weather Survival Kit

Everyone should carry a Winter Survival Kit in their truck. In an emergency, it could save your life. Here is what you need:

• A shovel
• Windshield scraper and small broom
• Flashlight with extra batteries
• Battery powered radio
• Water
• Snack food including energy bars, raisins, and mini candy bars
• Cold Weather Survival Kit
• Matches and small candles
• Disposable Hand/Foot warmers
• Extra hats, socks and mittens
• First aid kit with pocket knife
• Necessary medications
• Blankets or sleeping bag
• Tow chain or rope
• Road salt, sand, or cat litter for traction
• Booster cables
• Fluorescent distress flag and whistle to attract attention
• Cell phone adapter to plug into lighter and or extra battery supply

The U.S. Department of Transportation’s National Highway Traffic Safety Administration (NHTSA) is urging drivers to slow down and be aware of school buses in their communities. Although school buses are one of the safest modes of transportation, injuries and fatalities do occur outside of or near the buses. Most often, these tragedies happen because motorists have failed to slow down and obey the bus’s stop sign or follow local traffic laws.

Nationwide, passing a school bus when it is stopped is illegal and poses a deadly risk to bus riders and their caretakers. Drivers should always come to a complete stop when a school bus's stop-arm is extended and its red lights are flashing. From 2013 to 2022, there were 1.5 times more fatalities among pedestrians (169) than occupants of school buses (111) in school-bus-related crashes. A total of 111 school-age children (18 and younger) died in school-bus-related crashes during that period, whether as occupants of school buses or other vehicles, or while on foot or bike. Of these 111 deaths, 25 were children who were walking.

From 2000 to 2022, there were 55 fatalities in crashes involving a driver illegally passing a stopped school bus. Almost half of these fatalities (25) were pedestrians aged 18 years or younger. When a school bus’s red lights are flashing and the stop-arm is extended, drivers must slow down and come to a complete stop. This is not a suggestion — it’s the law. Yellow flashing lights indicate that the bus is preparing to stop to load or unload children, so motorists should begin to slow down and prepare to stop their vehicles. Motorists may only start moving again when the red flashing lights are turned off, the stop-arm is withdrawn, and the bus begins to move. School bus riders and their caretakers are relying on drivers to follow the law to keep them safe.

Respect the "Danger Zone"

Brake Safety Week is a commercial motor vehicle and driver inspection and regulatory compliance enforcement initiative, a brake-safety awareness and outreach opportunity, and a brake-related inspection and violation data-collection project.

Inspection and Enforcement
CVSA-certified inspectors will conduct routine commercial motor vehicle inspections throughout the week, with a focus on brake systems and components. Any commercial motor vehicles found to have brake-related out-of-service violations will be removed from roadways until those violations are corrected.

For this year’s Brake Safety Week, inspectors will focus on the condition of brake linings and pads. Brake lining and pad issues may result in vehicle violations and could affect a motor carrier’s safety rating.

In addition, some jurisdictions have performance-based brake testers (PBBT) and will be using them during Brake Safety Week. A PBBT is a machine that assesses the braking performance of a vehicle.

This time of year presents its own set of challenges for professional and casual drivers alike, as the start of May brings the beginning of the deadliest driving season of the year (through September).

Our anticipation of early ETAs and easy miles can quickly be put in check by construction, breakdowns, and extreme weather. So, when you’re planning for the road ahead, it’s worth taking a moment to refresh your memory on tips, best practices, and safe strategies for driving and arriving with all your pieces in place.

It helps to be prepared—physically, mentally, and mechanically.

d = rt

Not to get all algebraic on you, but while distance may equal rate times time, the rate at which you travel and the time you take to do it can be affected by factors beyond your control—decreasing your rate and increasing the distance and time to reach your destination.

Map your route with a GPS-based travel app to give yourself an idea of the time it’ll take to get where you’re going and what delays you can expect along the way. Wherever there is construction and/or an accident you can see it plain as day and adjust your path in real time.

Even with the most meticulous planning, once you hit the road things can change quickly. Conditions can degrade from moment to moment and it’s always a great idea to anticipate and expect the unexpected to happen—the key to defensive driving.

Safety Is an Attitude

While traffic fatalities have been declining recently—the latest estimate for 2023 is more than 40,000—drivers are at risk more frequently, racking up a 2.1% increase in total miles driven.

And when you factor in more than 2 million life-altering injuries happening each year, it’s clear that any improvement in compliance, good habits and etiquette will have a profound effect on each of our lives.

No matter which mode of transportation you regularly use, please take a few minutes to brush up and read through the FMCSA’s tips for trucks and buses, passenger vehicles, as well as bicyclists and pedestrians.

As part of the overall Our Roads, Our Safety campaign, the FMCSA also offers valuable resourcees focusing on different elements of safe travel—speeding, distracted driving, work zones, seat belts, and health for drivers.

It’s Up to All of Us

Practicing road safety isn’t just a legal issue—it’s also a matter of respect and etiquette that is well worth being aware of because over the past decade, road rage related shooting incidents have surged over 400%!

Whether we are driving to make an on-time delivery or to have a great time at the beach—whatever the reason—we all deserve to arrive safely by being smart, taking care, and respectfully sharing the roads with each other.

Today, over the next few weeks, and throughout the year, we enthusiastically encourage you to read, print, post, and forward the valuable information in the links above—share it freely with your team, your teens, your partners, and your parents so that everyone arrives uneventfully!

During the International Roadcheck, law enforcement personnel certified by CVSA will conduct inspections of commercial motor vehicles and drivers at weigh/inspection stations, temporary sites, and through mobile patrols to ensure adherence to federal, state, provincial, or territorial regulations. The data collected over the 72-hour period of the International Roadcheck will be compiled, analyzed, and the results will be made available during the summer.

Each year, International Roadcheck highlights specific categories of violations. In 2024, the focus areas will be tractor protection systems and alcohol and controlled substance possession.

The issue of controlled substance and alcohol possession/use remains a significant concern for motor carriers, drivers, and the public at large. The increasing number of prohibited drivers listed in the U.S. Drug and Alcohol Clearinghouse (DACH) underscores the severity of this issue and poses a threat to all motorists traveling on North American roadways.

Throughout the three days of International Roadcheck, inspectors will conduct their routine North American Standard Level I Inspection, a comprehensive 37-step inspection procedure that covers vehicle components and driver documentation and requirements.

For more information on Roadcheck 2024, visit: cvsa.org.

Ensuring the safety of transported goods is paramount to prevent accidents and injuries. All items carried on a truck, from general cargo to equipment essential for operations, must be properly secured to avoid potential hazards.

1. Familiarize with Regulations: Cargo securement standards outline the minimum safety requirements for various commodities. Obtain these regulations at no cost from the FMCSA in the U.S. or the Canadian Council of Motor Transport Administrators in Canada.
2. Refer to Illustrated Handbook: Invest in a comprehensive cargo securement handbook, containing regulations from both the U.S. and Canada. Order "Practical Cargo Securement: Guidelines for Drivers, Carriers & Shippers" from CVSA’s store for detailed reference.
3. Driver’s Handbook Access: Download the Driver’s Handbook on Cargo Securement and distribute copies to your drivers. Incorporate relevant sections into your company's Driver’s policy and procedures manual. Access the handbook at: Driver's Handbook on Cargo Securement

4. Secure all Equipment and Load: Improper securement of equipment and cargo is a common violation. Ensure proper fastening of items like dunnage, tarps, blocks, chains, and other tie-downs.
5. Tie Downs Inspection: Regularly inspect tie downs for wear and damage. CVSA’s North American Standard Out-of-Service Criteria provides guidelines for identifying defects. Discard worn-out tie downs promptly.
6. Brace and Block Cargo: Proper bracing and blocking of cargo within trailers prevent shifting, which can lead to accidents and equipment damage. Shifted loads indicate violations affecting safety ratings.
7. Adopt Best Practices: Follow established best practices for cargo securement, especially for unique shipments. Ensure proper containment, immobilization, or securing of the load to maintain vehicle stability and maneuverability. Consider hiring professionals for specialized vehicle loading if necessary.
8. Access Regulations Online: Access FMCSA cargo securement regulations at: FMCSA Cargo Securement Regulations

Adhering to cargo securement guidelines enhances safety and minimizes risks during transportation operations.

Motor carriers operating CMVs over 10,000 lbs. MGVWR, transporting hazardous materials (HM) in placardable quantities, or transporting passengers are mandated to record accidents on a register by calendar year as defined in 49 CFR 390.51. Even if no accidents occurred, an accident register is required.

Firstly, let's establish the definition of an accident according to the Federal Motor Carrier Safety regulations: An occurrence involving a commercial motor vehicle (>10,000 lbs MGVWR, HM, or Passengers) operating on a highway in interstate or intrastate commerce that results in:

1. A fatality;
2. Bodily injury to a person requiring immediate medical treatment away from the scene.
3. One or more motor vehicles incurring disabling damage, requiring towing away from the scene.

The term "accident" does not include:

1. Boarding and alighting from a stationary motor vehicle.
2. Loading or unloading of cargo.

When an accident occurs, it must be recorded on an accident register with the following information:

1. Date of accident.
2. City or town and State where the accident occurred.
3. Driver Name.
4. Number of injuries.
5. Number of fatalities.
6. Whether hazardous materials, other than fuel from the vehicle's tanks, were released.

Motor carriers must maintain the accident register for three years and also keep copies of required accident reports from State or other entities or insurers. The register is not sent to the FMCSA or State but is kept for review during compliance reviews or investigations.

As a best practice, motor carriers are recommended to maintain two accident registers by calendar year:

1. DOT recordable accidents only.
2. Non-DOT recordable accidents.

This practice helps provide the FMCSA with requested information during a compliance review. A second register with all accidents allows for proactive analysis and training to reduce frequency. Accident registers can be kept electronically, with a hard copy available for the FMCSA upon request.

To ensure register accuracy with the FMCSA, view recordable accidents on the FMCSA Compliance, Safety, and Accountability (CSA) Safety Measurement System (SMS) at FMCSA SMS.

For accidents involving the release of hazardous materials, carriers must complete a hazardous incident report (see 49 CFR 171.15 and 49 CFR 171.16). The accident registers can be kept in either paper or electronic format.

Winter Safety Tips for Drivers and Vehicles

Protecting Your Driver:

Cold weather poses risks of hypothermia and frostbite. To prevent hypothermia, take these precautions:

• Wear layers of warm, loose-fitting clothes, especially those that wick moisture.
• Use gloves and knit caps for heat retention.
• Change wet clothing promptly.
• Keep an emergency kit with a change of clothes, a blanket, hand warmers, and snacks.
• Consume hot, nutritious meals and stay hydrated.
• Avoid alcoholic beverages.
• Ensure communication for drivers in case of breakdowns in rural areas.

Prescription drugs may increase sensitivity to cold; consult with a healthcare professional.

Frostbite prevention:

• Shield skin from cold air and extreme temperatures.
• Recognize frostbite symptoms like skin color changes, numbness, and stiffness.

Protecting the Truck:

1. Add diesel supplement to ultra-low sulfur diesel below 32°F.
2. Plug in the engine block heater below 32°F; start unused trucks daily.
3. Follow a startup procedure for optimal engine performance.
4. Purge air tanks daily for trucks with air brakes.
5. Apply brakes lightly in wintry conditions before parking to prevent freezing.
6. Maintain full windshield washer solvent and clean windows.
7. Remove ice-snow build-up from steps and grab handles.
8. Use the 3-point method for entering/exiting the cab.
9. Avoid parking in areas prone to snow accumulation, preventing roof collapse.

Handling Diesel Exhaust Fluid (DEF) in Cold Months:

The winter season brings unique challenges for equipment using diesel exhaust fluid (DEF). Comprising a blend of technically pure urea and purified water, DEF freezes at 11 degrees Fahrenheit and -11 degrees Celsius. Proper maintenance and dispensing are essential to uphold its quality, according to the American Petroleum Institute. Similar to water, DEF expands by up to 7% when frozen, posing a risk of damage to the storage tank if it is at or near full capacity during freezing conditions. It is advisable to keep the DEF tank less than full in cold temperatures to mitigate potential issues.

Chains for Winter Operations:

If you are driving in a state that mandates carrying chains, ensure they are of the right size, securely fastened, clean, and free from damage for easy application when needed. If you're uncertain about your state's chain laws, visit:

State Chain Laws Reference

CDL Drivers in a “prohibited” status in the Clearinghouse will lose their commercial driving privileges.

The second Clearinghouse final rule (Clearinghouse-II) compliance date—November 18, 2024—is less than a year away. As part of these new Federal requirements, CDL drivers who have open violations in FMCSA’s Drug and Alcohol Clearinghouse will soon lose their commercial driving privileges.

FMCSA added the following frequently asked questions on the Clearinghouse website to help CDL drivers understand the new regulations, and what actions they can take to retain or reinstate their commercial driving privileges, if needed.

How will the second Drug and Alcohol Clearinghouse final rule (Clearinghouse-II) affect CDL drivers?

As established in the first Clearinghouse final rule (81 FR 87686), drivers with a “prohibited” Clearinghouse status are prohibited from operating a commercial motor vehicle (CMV). The second Clearinghouse final rule (Clearinghouse-II) further supports this by ensuring that drivers with a “prohibited” Clearinghouse status do not continue to hold a commercial driver’s license (CDL) or commercial learner’s permit (CLP).

The Clearinghouse-II final rule (86 FR 55718) requires that, beginning November 18, 2024, State Driver Licensing Agencies (SDLAs) must remove the commercial driving privileges from the driver's license of an individual subject to the CMV driving prohibition. This would result in a downgrade of the license until the driver completes the return-to-duty (RTD) process.

This means that, beginning November 18, 2024, having a “prohibited” Clearinghouse status will result in losing or being denied a CDL or CLP.

Note: SDLAs with legislative authority currently have the option to query the Clearinghouse and downgrade CDLs for prohibited drivers voluntarily and may do so before the November 18, 2024 compliance date.

How will the second Drug and Alcohol Clearinghouse final rule (Clearinghouse-II) improve safety on our Nation’s roads?

The requirement to downgrade commercial driver’s licenses (CDLs) of drivers in a “prohibited” Clearinghouse status rests on the safety-critical premise that drivers who cannot lawfully operate a commercial motor vehicle (CMV) because they engaged in prohibited use of drugs or alcohol or refused a drug or alcohol test should not hold a valid CDL or commercial learner’s permit (CLP). The Clearinghouse-II final rule (86 FR 55718) supports FMCSA’s goal of ensuring that only qualified drivers are eligible to receive and retain a CDL, thereby reducing the number and severity of CMV crashes.

My commercial driver’s license (CDL) was downgraded due to my “prohibited” Clearinghouse status. How can I get my commercial driving privileges reinstated?

To have your Clearinghouse status change from “prohibited” to “not prohibited,” you must complete the return-to-duty (RTD) process, as established by 49 CFR part 40, subpart O. After you complete the RTD process and your Clearinghouse status is updated to “not prohibited,” your State Driver Licensing Agency (SDLA) will allow you to reinstate your commercial driving privileges.

FMCSA has created a resource that outlines the steps drivers take to complete their RTD process: download the Return-to-Duty Quick Reference Guide. For more information about the RTD process, visit the Clearinghouse Learning Center.

DRIVING TIPS

• Inspect tires to ensure they will provide the best control in snow and ice conditions. (avoid sharp turns or sudden braking)
• Turn your lights on to increase your visibility.
• Don’t use cruise control on snowy or icy roads.
• Drive slowly.
• Anticipate what your next move is going to be and give yourself lots of room for turns and stopping.
• Smoothly step on your truck’s brakes to reduce speed before entering turns.
• Remember; if your vehicle begins to skid, take your foot off of the brake and gently accelerate while turning into the skid to transfer your vehicle’s weight from the front to the rear to help regain control.
• If the vehicle is equipped with ABS, do not “pump” the brakes.
• If you are operating in areas with chain laws, make sure chains are in good condition and ready to be installed if needed.

BLOCK HEATER

• Should be plugged in when temperatures are below 32°F (0°C)
• Truck not utilized should be left with the block heater plugged in to prevent cold start concerns

FUEL ADDITIVES

• Diesel supplements should be added when temperatures drop below 32°F (0°C).
• Supplements should contain the following:
  • Additives to prevent gelling in temps as low as -40⁰F(- 40⁰C)
  • Additives to prevent wax plugging of filters below the fuel cloud point
  • Lubricator to prevent accelerated fuel pump wear
  • Additives to raise the Cetane up to 4 numbers for faster cold starts
  • Additives to disperse water in the diesel fuel

NOTE: Fuel additive should be effective in all diesel fuels, including ultra-low sulfur diesel and biodiesel containing up to 20% biodiesel.

*Never use products like Power Service Diesel 911, Schaeffer’s #284 Diesel Hot Line, or Amsoil Diesel Recovery Emergency Fuel Treatment to prevent fuel gelling. These are for use after the fuel has already gelled.

MORE DRIVING TIPS

• Before parking the unit after driving through ice and snow, lightly apply the brakes while the unit is moving to dry the braking components.
• When parking the unit, make sure if heavy snow is forecast, the unit is not left at an outside dock or near a building overhang as snowdrift may build up on the unit and cause roof collapse.
• Dress warm, with self wicking clothes and carry extra clothing to avoid hypothermia in the event of a break/shut down.

*Be familiar with your vehicle’s driving dynamics. This is especially true when driving on snow or ice. Also, be aware of the weight condition of your truck. As your load and weight diminish the handling of the truck in snow and ice will change.

Idealease Safety Seminar
Tuesday, September 26
8 a.m.-4 p.m.

Idealease of Detroit/Flint will host a one-day transportation safety and compliance seminar at the Hilton Garden Inn. This event will provide you with the most current industry safety rules and regulations, and help you prepare for federal compliance interventions and reviews. Attendance to the Idealease Safety Seminar is valued at $395, but we are offering free admission to all attendees. Lunch and snacks will also be provided, and we'll have giveaways and raffles as well! All you have to do is click here to register in advance. We look forward to seeing you there!

Employment Opportunities

If you're ready for a career in the transportation industry, click here to view our job openings. We're hiring drivers, managers, mechanics and more at all Tri-County Locations.

National Truck Driver Appreciation Week

September 10-16 is National Truck Driver Appreciation Week! Read our blog and follow @tricotruck on social media for more information and announcements.

We're here to help

As the first day of Autumn begins, it's time to prepare for the inclement weather conditions Michigan winters can bring. Here's our list of winter weather suggestions we hope you find helpful on your journey.

Adding Fuel Additives to Diesel

Fuel additives should be added anytime the ambient temperature is below 32°F to avoid gelling. We carry a trusted line of diesel fuel additives and supplements specifically for winterization.

Power Service:

Always Keep the Fuel Tank Half Full

Keeping your fuel tank above the half mark avoids water separation issues and line freeze-ups.

Pack A Survival Kit

Everyone should carry a Winter Survival Kit in their truck. In an emergency, it could save your life. Here is what we recommend:

• Shovel
• Windshield scraper and small broom
• Flashlight with extra batteries
• Battery powered radio
• Water
• Snack food including energy bars
• Raisins and mini candy bars
• Matches and small candles
• Disposable Hand/Foot warmers
• Extra hats, socks, and mittens
• First aid kit with pocket knife
• Necessary medications
• Blankets or sleeping bag
• Tow chain or rope
• Road salt, sand, or cat litter for traction
• Booster cables
• Fluorescent distress flag and whistle to attract attention
• Cell phone adapter to plug into lighter and or extra battery supply

The Driver Daily Vehicle Inspection (DVIR) is part of a driver’s daily responsibility to protect themselves, the motoring public, and the equipment they operate. But does your driver know the difference between a “defect” and a “safety sensitive” defect?

Drivers and technicians need to understand the Federal Motor Carrier Safety Regulations contained in CFR 399 Appendix G that defines “safety-sensitive” defects that would render the unit out of service during a pre-or post-trip inspection.

Here is the Guidance for FMCSA CFR 396.11:

Question 6: Does §396.11(c) require a motor carrier to effect repairs of all items listed on a DVIR prepared by a driver before the vehicle is subsequently driven?

Guidance: The motor carrier must affect repairs of defective or missing parts and accessories listed in Appendix G to the FMCSRs before allowing the vehicle to be driven.

The Drivers Daily Inspection Processes are a requirement of the Federal Motor Carrier Safety Regulations to ensure the vehicle is in safe operating condition.

A crucial part of each driver’s daily operation is to inspect the commercial vehicle they are operating.  Over the years there has been confusion regarding pre-and post-trip inspections.  Let us start with the pre-trip inspection.   FMCSA regulations CFR 396.13 state that before driving a motor vehicle, the driver shall:

• Be satisfied that the vehicle is in safe operating condition
• Review the last driver vehicle inspection report
• Sign the report, only if it's the driver who prepared the report, to acknowledge that the driver has reviewed it and that there is a certification that the required repairs have been performed, noted defects or deficiencies.  The signature requirement does not apply to listed defects on a towed unit, which is no longer part of the vehicle combination.

Does the pre-trip inspection need to be documented?  Although the pre-trip is not required by regulation to be documented, it is a good idea to document the inspection; I recommend that the pre-trip inspection be “flagged” on the driver’s record of duty status in the “Grid” section.

Now let us take a look at the post-trip inspection.  The FMCSA CFR 396.11 requires that every driver report, and prepare a report in writing at the completion of each day’s work on each vehicle operated, and that report (DVIR) shall cover the following parts and accessories:

https://whiparound.com/blog/importance-post-trip-inspection

• Service brakes including trailer brake connections
• Parking (hand) brake
• Steering Mechanism
• Lighting devices and reflectors
• Tires
• Horn
• Windshield Wipers
• Rear vision mirrors
• Coupling devices
• Wheels and rims
• Emergency equipment

The report shall identify the vehicle and list any defect or deficiency in the vehicle that would affect the safe operation of the vehicle or cause a mechanical breakdown.  95% of all driver inspections do not have defects. In 2014 the Obama administration, to save trees, removed the regulation that a driver documents the post-trip inspection even if there are no defects.  However, most companies still require the driver to complete and sign the DVIR upon completion even with no defects.

Now if there are defects or deficiencies noted by the driver the motor carrier is required to correct or cause to have corrected the defects or deficiencies of the CMV prior to allowing or permitting the operation of the vehicle.  Does this mean all defects and deficiencies must be corrected?  NO, only those as outlined in appendix G of the FMCSR that would directly affect the safe operation of the CMV.  Technicians, drivers, and service managers should all become familiar with Appendix G to determine which defect/deficiencies must be corrected immediately and which can be held off until the next PM or later date.  Once the defect /deficiency(s) have been corrected the original DVIR is required to be “certified” as corrected or that the correction was unnecessary.  The DVIR is then to be signed by the repairing technician.  The “certification” is required to be on all copies of the DVIR.  The driver is to retain the previous days' DVIR on the CMV and the motor carrier is required to maintain all DVIRs for ninety days.

If you have not reviewed Appendix G of FMCSA CFR 399 with your drivers, I would recommend that you include this information in your next driver safety meeting.

Click here to read Appendix G.

To further assist your drivers with a quality pre-post trip inspection our Idealease Pre-Post Trip inspection driver training videos are available for both straight trucks and tractor-trailers in both English and Spanish on YouTube.

Use the following links to access the training videos:

English:
Tractor Trailer (19 min)
Straight Truck (18 min)

Spanish:
Straight Truck (18 min)
Tractor Trailer (19 min)

THE HEAT IS ON

The crazy weather continues this year and the heat is setting record temperatures across North America. What are you doing to protect your employees from Heat Stroke and exhaustion?

These conditions are created when our body is unable to regulate our heat production at a safe level. First, we need to make all employees aware of the signs and symptoms for these conditions:

1. Fatigue, weakness, fainting

2. Nausea and vomiting

3. Headache

4. Dizziness

5. Muscle cramps

6. Irritability

7. Sweating (absence or presence)

8. Paleness

These conditions can be further escalated by the physical condition of your employees. Employees at a greater risk for heat exhaustion and heat stroke are those with: Heart disease, Skin diseases, Extensive burns, Endocrine disorders (hyperthyroidism, diabetes, etc.), High blood pressure, Overweight, Depression, Insomnia and Fever. Over the counter drugs can also contribute to a greater risk for these conditions.

ALL HEAT-RELATED ILLNESSES ARE PREVENTABLE!

What can you do to prevent them?

•            Use Common Sense!

•            Limit your exposure to direct sunlight as much as possible.

•            Drink more fluids (non-alcoholic); do not drink fluids that contain caffeine or large amounts of sugar. Sport drinks are good as they replace electrolytes and salt in your body. Avoid extremely cold fluids as these can cause stomach cramps. Drink often throughout the day 4-6 ounces at a time. WATER IS GOOD!

•            Wear lightweight, light colored, loose fitting clothing that does not create a safety hazard for your work environment. If outdoors, wear a hat to reduce direct exposure to the sun.

•            Make sure your employees are wearing sunglasses that provide UV protection and are impact resistant.

•            Avoid hot foods and heavy meals. They add heat to your body.

•            Drivers who are on routes should pack a cooler with water for the day. Also, keep an umbrella in the truck if you are operating in extreme conditions (desolate, desert, etc.). This will allow you to move to an area with breeze and still be protected from the sun.

•            If exposure to the sun is inevitable, apply generous amounts of sunscreen with a high SPF rating to exposed skin.

•            Make sure your truck is in excellent condition. A good pre-trip inspection is crucial in extreme heat conditions to prevent  breakdowns, otherwise you may find yourself and your unit on the side of the road exposed to the extreme heat.

Work Zone Awareness

We are now in the middle of work zone season and you cannot drive anywhere without experiencing a work zone. As traffic volumes begin rebounding as COVID-19 lockdown orders are relaxed, renewed emphasis is being placed on highway work zone safety especially as higher incidences of speeding recorded during the pandemic are abating only slowly. “Though overall [motor vehicle] fatalities have decreased in the long run, the top three crash contributors – impaired driving, lack of restraint use and speeding – have persistently each accounted for nearly a third of all crash fatalities,” noted John Saunders, Director of Highway Safety for the Virginia Department of Motor Vehicles, in testimony during a June 30 hearing before the Senate Committee on Commerce, Science, and Transportation’s Subcommittee on Transportation and Safety. Now is the time to reinforce to your drivers the dangers that exist around Work Zones!

10 Tips for Driving Safely in Work Zones

•            EXPECT THE UNEXPECTED! (Normal speed limits may be reduced, traffic lanes may be changed, and people may be working on or near the road.)

•            SLOW DOWN and TURN ON YOUR FOUR WAY FLASHERS. (Speeding is one of the major causes of work zone crashes.)

•            DON'T TAILGATE! KEEP A SAFE DISTANCE BETWEEN YOU AND THE VEHICLE AHEAD OF YOU. (The most common crash in a highway work zone is the rear end collision. So, don't tailgate.)

•            KEEP A SAFE DISTANCE BETWEEN YOUR VEHICLE AND THE CONSTRUCTION WORKERS AND THEIR EQUIPMENT.

•            PAY ATTENTION TO THE SIGNS! (The warning signs are there to help you and other drivers move safely through the work zone.  Observe the posted signs until you see the one that says you've left the work zone.)

•            OBEY ROAD CREW FLAGGERS! (The flagger knows what is best for moving traffic safely in the work zone. A flagger has the same authority as a regulatory sign, so you can be cited for disobeying his or her directions.)

•            STAY ALERT AND MINIMIZE DISTRACTIONS! (Dedicate your full attention to the roadway and avoid changing radio stations or using cell phones while driving in a work zone.

•            KEEP UP WITH THE TRAFFIC FLOW. (Motorists can help maintain traffic flow and posted speeds by merging as soon as possible. Don't drive right up to the lane closure and then try to barge in.)

•            SCHEDULE ENOUGH TIME TO DRIVE SAFELY AND CHECK RADIO, TV AND WEBSITES FOR TRAFFIC INFORMATION. (Expect delays and leave early so you can reach your destination on time. Check the National Work Zone Safety Information Clearinghouse - http://wzsafety.tamu.edu for information on work zone delays throughout the country.)

•            BE PATIENT AND STAY CALM. (Work zones aren't there to personally inconvenience you. Remember, the work zone crew members are working to improve the road and make your future drive better.)

Top 3 Hazmat Violations in 2021

According to the Federal Motor Carrier Safety Administration’s (FMCSA’s) Analysis & Information (A&I) online data, the top three hazardous materials regulations violations so far this year are as follows:

• Package not secure in vehicle (177.834(a))
• No copy of US DOT Hazardous Materials Registration Number (107.620(b))
• Shipping paper accessibility (177.817(e))

“Package not secure in vehicle” has been at the top of the list for the past four years (that’s as far as the data goes back).

Driver focus

Drivers are on the road and responsible for the hazmat load at the time of inspection. The top three violation areas — package securement, USDOT hazmat registration, and shipping papers — are all areas where drivers may need to be reminded of their responsibilities.

Package securement. While on the road, packages containing hazmat and not permanently attached to the vehicle must be secured. This means the packages must be braced and secured to minimize shifting within the vehicle during normal transportation conditions. Additionally, drivers need to be aware of segregation requirements. Certain hazmat cannot be transported with other types of hazmat and this information is laid out in the segregation table in 177.848. Be sure your drivers know about the segregation requirements, where to find the table, and how to use the information.

No copy of USDOT Hazardous Materials Registration Number. Each year, if you’re required to obtain the hazardous material registration, you’re required to keep copies of the registration statement and the certificate of registration at your principal place of business. There’s an additional requirement for motor carriers, however. Drivers must carry a copy of your current certificate of registration, or another document bearing your current year’s registration number identified as the “U.S. DOT Hazmat Reg. No.” Every vehicle you use for the transportation of hazardous material that meets the registration criteria must have this proof of registration on board. It could be that drivers have this documentation on board, but just aren’t aware of it. Or it could be that the documentation truly isn’t on board the vehicle. Since certificates for 2021-2022 were just issued, be sure to place a new copy of the documentation in your vehicles and let drivers know what to provide to enforcement when asked.

Shipping papers. While transporting hazmat by highway, shipping papers have very specific requirements because they need to be accessible to authorities in the event of an incident or accident. Be sure to remind drivers that. If the hazmat shipping paper is carried with any other papers, it is clearly distinguished either with a tab or by appearing first. When at the controls, the shipping papers must be within the immediate reach of the driver when restrained by the seat belt. The shipping papers must be readily visible to anyone entering the driver’s compartment, or in a pouch or holder mounted on the inside of the driver’s side door. If the driver is not in the vehicle, the shipping paper must be either in the door pouch, the door holder, or the driver’s seat. Additionally, shipping papers must have emergency response information on or in association with the shipping paper.

Key to remember

This data can help you identify areas for improvement. Giving drivers short and simple reminders about their responsibilities can help prevent these common violations.

FMCSA’s Training Provider Registry (TPR) Goes Live

After years of delays, the Federal Motor Carrier Safety Administration’s (FMCSA) entry-level driver training (ELDT) rule is headed to the finish line with the opening of the Training Provider Registry (TPR). Schools, motor carriers, and other entities planning on providing ELDT are now able to register with FMCSA.

Registration is a three-step process:

1.           Access - Entities will need have a login.gov account to access the TPR. If an entity doesn’t have an account, one will need to be created. Once logged in, the user will be sent to the TPR registration site.

2.           Registration - Information that will be required during the registration process includes: Provider name, facility name, contact information; Type of provider (for-hire/not-for-hire, in-house/not-in-house); Type of training provided; Average training hours and cost; and Third-party affiliations, certifications, or accreditations. Training providers will also be required to certify they meet specific standards related to curricula, facilities, instructors, vehicles, and state licensing (if applicable).

3.           Additional locations - Once FMCSA has approved an entity’s request, providers with more than one location will need to register each of these locations.

The TPR may be accessed at: https://tpr.fmcsa.dot.gov/Provider < About ELDT and the TPR

As of February 7, 2022, compliance with all aspects of the ELDT rule is required. The ELDT rule establishes minimum training standards for drivers: Applying for their initial CDL; Upgrading their current CDL; or Obtaining a passenger, school bus, or hazardous materials endorsement for the first time. An entry-level driver must prior to taking the CDL skills test, successfully complete a prescribed program of theory and behind-the-wheel instruction provided by a school or other entity listed on FMCSA’s Training Provider Registry (TPR). With the implementation of this rule, the process of obtaining a CDL, upgrading a CDL, or obtaining certain endorsements will become more complex.

CVSA Announces Dates for Brake Safety Week

This year's Brake Safety Week is scheduled for August 22-28, according to the Commercial Vehicle Safety Alliance (CVSA). The enforcement campaign is a part of the larger Brake Safety Awareness Month, which takes place in August.

During CVSA's annual enforcement event, roadside inspectors will: Focus on the brake systems and components as they conduct North American Standard Inspections; and Compile data on brake hoses/tubing, the emphasis this year. The association will issue a report on its findings later this year. The event is also an opportunity for motor carriers to educate drivers and maintenance service providers on the importance of brake safety.

The 4th of July holiday is a time to enjoy fireworks and show country pride but is also traditionally one of the more dangerous times on the road.  The news is saying that this will be the 2nd highest July 4th holiday on record with regards to citizens traveling.  With the pandemic many people have been “shelter in place” for a long time and are now ready to celebrate with the easing of restrictions in most states.  Many municipalities are already experiencing a higher-than-normal percentage of fireworks violations prior to the holiday.  Your drivers need to be on high alert when operating their units and be practicing their Smith5keys of defensive driving:

1. Aim High in Steering
Look 15 seconds into your future. (Do not just look at the vehicle in front of you)

2. Get the Big Picture
Look for Hazards. (Other Motorists, Pedestrians, Vehicle doors opening)

3. Keep Your Eyes Moving
Do not stare. (Use your peripheral vision) (Stop the fixed habit stare)

4. Leave Yourself an Out
Monitor the space cushion around you and your bike.

5. Make sure They See You
Use your signals- (Directionals, 4-Way Flashers, Head Lights, Brake Lights, Horn, Hand Signals) Make Eye Contact.

Drive Sober or Get Pulled Over

To keep families safe this Independence Day, law enforcement agencies will have increased enforcement focused on impaired driving during the 4th of July holiday period.

Drinking and driving is a bad combination, the consequences are abundantly clear, yet people still make the poor decision to drive after drinking. Please be smart and make this 4th of July holiday a fun and memorable one.

If you are headed to 4th of July parties, designate a sober driver before heading out for the evening. If you are hosting a party, offer nonalcoholic drinks for designated sober drivers and monitor who is drinking. See people leaving who have been drinking? Check how they are getting home. Offer to let them stay the night if a sober driver is not available to take them home. Driving with just a buzz does not cut it.  With the rise in ride-share options, there really is no excuse for driving impaired.

The average cost of a DUI arrest is approximately $13,500, accounting for vehicle impound fees, fines, attorney fees, auto insurance hikes and other penalties. Also, prescription drugs, over-the-counter medications and marijuana can all be impairing and land you a DUI, especially in combination with alcohol and/or other drugs.

Have You Prepared Your Terminal Facility for the 4th of July Holiday?

It is not uncommon for thieves to target truck terminals and truck dealerships over the holidays. Thieves know that holiday weekends are a good opportunity for a successful theft as the possibility exists for no one to be at your facility. Make sure that you take extra precaution to secure the trucks and items of value at your facility. If your units do not have anti-siphon devices or locking caps, instruct the drivers not to fill the units at the end of the day. Make sure that all security alarms and cameras are in working order. Walk the perimeter of the lot to make sure that security fencing is in good condition. Move units and all other material such as pallets, tires, etc. far enough away from the fence so they cannot be used to climb on to get over the fence. Review your security lighting to make sure it is operational and adequate.  Lighting can be obstructed by vehicles or trees allowing a thief a place to be unseen. Consider blocking the entrance and exits to the lot so units cannot be stolen. Throughout the three-day weekend assign management personnel to check the terminal randomly. Notify local law enforcement officials of your hours of operation over the holidays so they know when to expect activity at your location. Using a little prevention and common sense can deter a thief from striking your facility and disrupting your business!

Cargo Theft and 4th of July

FOR MANY, THE HEAT HAS BEEN HERE FOR QUITE SOME TIME

With much of the U.S. experiencing unprecedented heat and drought, you’ll want to consider the following precautions to beat the heat while on the road during these hot summer months.

Stay Hydrated: It’s easy to forget to drink water while on the road, but it’s extremely important to stay properly hydrated - particularly during the hottest months of the year. Keeping a couple of bottles of water next to you while you’re driving will serve as a constant reminder and make it practical for you to drink water throughout the day.

Keep Tires Inflated: In the higher temperatures of the summer, the chance of tire blowouts increases. Under-inflated tires can further increase the risk for blowouts, so you’ll want to be sure you check that your tires are properly inflated before you drive.

Check Your Brakes Regularly: Check your brakes before you start your drive because higher temperatures can result in a loss of friction when the brake parts can’t absorb any more heat.

Protect Yourself from the Sun: Spending several hours, a day driving means you will have a lot of sun exposure. Don’t forget to follow sun safety tips like wearing sunscreen and wearing long sleeves.

Be Aware of Crowded Roads: Roads tend to be a lot more crowded during the summer months with families taking vacations and a lot more people having time off work. Heavy traffic volume presents more dangers for truck drivers, so you’ll want to be extra alert and aware of other vehicles on the road.

Know the Signs of Serious Heat-Related Illness: If you must load and unload freight or do other heavy work in hot conditions, you could succumb to a heat-related illness before you realize how sick you are. Two risky heat-related conditions are heat exhaustion and heatstroke.

Heat exhaustion is a serious medical problem that may or may not require medical attention. Signs of heat exhaustion include the following symptoms:

• Sweating profusely
• Skin that’s cold and clammy
• Pulse that’s faint and rapid
• Cramps in stomach and/or muscles
• Exhaustion
• Dizziness and headache
• Fainting
• Sick to the stomach

If you or another worker is showing the above signs of heat exhaustion, move the affected person to a cool spot, loosen their garments, and apply cold compresses. The person should take small sips of water and seek professional medical care if they’re vomiting or if symptoms continue past an hour.
Heatstroke is another medical emergency and always requires immediate medical care. Signs of heatstroke include the following:

• Body temperature above 103 degrees Fahrenheit
• Skin that’s hot to the touch
• Skin that’s red; skin that’s dry or damp
• Dizziness and nausea
• Disorientation
• Loss of consciousness

According to the U.S. Centers for Disease Control, you should move a person suffering from heatstroke to a cool location while another person (or you if you’re alone) contacts 911. Use cold, wet cloths to help lower the heat-affected person’s body temperature or assist the heat-affected person with a cool bath until first responders are on the scene. Never give a person with heatstroke a sip of water.

Pay Attention to these A/C System Failure Warning Signs

When issues with your A/C system begin to occur internally, your truck will give you some warning signs. Listen to your truck and invest the time now to avoid spending more time in the shop later on.

If you experience one or more of the following, you should have your A/C system inspected by a professional technician:

• Lack of air flow coming from the vents
• Warm air instead of cool
• A noisy compressor
• A lack of water dripping from the cab drain tube when A/C is running (when the humidity increase, so should the amount of moisture dripping)

Follow these best practices when it comes to year-round maintenance to increase the reliability of your truck's A/C system:

• Have your cabin filters replaced as needed or according to the manufacturer's recommendations.
• Keep the condenser on the front of the cab clean.
• Keep the compressor belt tight and in good condition.
• Don’t wait until the hottest day of summer to service your truck’s A/C system needs to be serviced.

Tips For Getting the Most Out of Your Reefer Unit In Hot Climates

A proper pre-trip on ThermoKing and Carrier units is the start to Loading Best Practices:

• Initiate an automatic pretrip to identify any operational concerns while the reefer cycles through all its modes. Do not load truck/trailer if alarm codes indicate service is needed.
• Inspect the condition of the truck/trailer, noting any damage to the insulation, door seals, and defrost drains.
• Clean inside of truck/trailer. To prevent contamination hazards and blockage of airflow, the floor channels and refrigeration unit air stream must be free of debris.
• Pre-cool truck/trailer:
  • Always pre-cool truck/trailer to the temperature of the product to be loaded. Doing so will remove unwanted heat from the truck/trailer walls, floor, and ceiling. Remember refrigeration units are not designed to lower product temperature.
• Load product with the proper loading pattern:
  • Product should be loaded quickly and efficiently using the proper loading patterns that maximize air circulation around and through the product load. Product should never be loaded tightly against the evaporator housing, doors, walls, ceiling, or tightly against other pallets of product. All six sides of all pallets should be exposed to airflow.

Delivery Best Practices:

• Inspect strip curtains (if used), report any damage to your supervisor.
• Be certain reefer unit is off when opening doors, reefers will pull in warm, humid air if the door is left open while the unit is running.
• Minimize door opening duration to further reduce this intake of warm outside air. Remember, the longer the doors are open, the longer it will take to regain the proper temperature.
• Move product quickly when delivering to cross dock locations.

Get Out Your Sunglasses! July is UV Safety Awareness Month

Thanks to eyeandhealth.com, we found the below information to be extremely helpful to protect yourself from harmful UV rays.

During the summer there is usually emphasis on protecting your skin from UV rays. But you shouldn’t forget about protecting your eyes—exposure to bright sunlight increases risk of developing cataracts, macular degeneration, and growths on the eye including cancer.

July is UV safety awareness month. However, while sitting behind the wheel of a CMV, your eyes are especially at risk of subjection to UV rays all year round. This makes it important to protect your eyes from UV rays in every situation by wearing proper eye protection, such as UV blocking sunglasses.

Here are some tips from the American Academy of Ophthalmology:

• Don’t focus on color or darkness of sunglass lenses: Select sunglasses that block UV rays. Don’t be deceived by color or cost. The ability to block UV light is not dependent on the price tag or how dark the sunglass lenses are.
• Check for 100 percent UV protection: Make sure your sunglasses block 100 percent of UV-A rays and UV-B rays.
• Choose wrap-around styles: Ideally, your sunglasses should wrap all the way around to your temples, so the sun’s rays can’t enter from the side.
• Wear a hat: In addition to your sunglasses, wear a broad-brimmed hat to protect your eyes.
• Don’t rely on contact lenses: Even if you wear contact lenses with UV protection, remember your sunglasses.
• Don’t be fooled by clouds: The sun’s rays can pass through haze and thin clouds. Sun damage to eyes can occur anytime during the year, not just in the summertime.
• Protect your eyes during peak sun times: Sunglasses should be worn whenever outside, and it’s especially important to wear sunglasses in the early afternoon and at higher altitudes, where UV light is more intense.
• Never look directly at the sun. Looking directly at the sun at any time, including during an eclipse, can lead to solar retinopathy, damage to the eye’s retina from solar radiation.
• Don’t forget the kids: Everyone is at risk, including children.
• Protect their eyes with hats and sunglasses. In addition, try to keep children out of the sun between 10 a.m. and 2 p.m., when the sun’s UV rays are the strongest.

 

FMCSA Vision Standard for CMV Drivers

 

 

Safe driving requires a combination of good vision, adequate visual field, ability to spread attention over the field of view, and motor skills. While protecting your eyes from UV is important, let’s not forget about how well you need to be able to see overall.  Visual inputs are essential for driving a commercial motor vehicle (CMV). It is difficult to provide rigorous scientific evidence for the level of vision required for safe driving because driving is a highly complex task.  Currently, the FMCSA provides guidance with their vision standard that requires drivers to have:

• A distant visual acuity of at least 20/40 in each eye without corrective lenses or visual acuity separately corrected to 20/40 or better with corrective lenses;
• A distant binocular acuity of at least 20/40 in both eyes with or without corrective lenses;
• A field of vision of at least 70 degrees in the horizontal Meridian in each eye;
• The ability to recognize the colors of traffic signals and devices showing standard red, green, and amber.

Can I wear contact lenses to do the vision test?

You are permitted to wear contact lenses, provided you’re used to wearing them and have developed a tolerance for wearing contacts. Be aware that monovision counts as a disqualification, so use of a contact lens in one eye for distant visual acuity and another lens in the other eye for near vision is not acceptable.

I am legally blind in one eye from an injury? With documentation from my eye specialist can I pass the DOT physical?

This type of injury will require documentation.  If you are going to drive only within your state borders, it will be easier. Just check with your DMV to see what the states rules and regulations are.  To pursue an interstate medical card will require an exemption that you can only get from the FMCSA.
 

 

Hurricane Season is Here!

June 1st was the official start date of the 2021 hurricane season that runs through November 30th. If we have learned anything from prior storms, preparation is critical. Now is the time to re-evaluate emergency plans and update as needed. The information below should help your company and employees as well to prepare now to make steps to minimize loss in the event of a major hurricane this year. Below are selected links to information to help you prepare for and recover from hurricanes and tropical storms.

 

1. National Hurricane Center
https://www.nhc.noaa.gov/

2. Weather Channel.com
https://weather.com/

The Weather Channel’s comprehensive storm site, complete with a drop-down menu of satellite photos and computer-generated projection maps.

3. FEMA Hurricane Background And Preparedness Information
Comprehensive information on disaster planning and recovery, provided by the Federal Emergency Management Administration.
https://www.fema.gov/emergency-managers/risk-management/hurricanes

4. Google Automatic Hurricane News Alert
Simply enter your email address and Google News will automatically email hurricane updates to you. https://www.google.com/alerts

5. Hurricane Preparedness Planning for Businesses
This document contains information useful before, during and after a storm. Included in the document are templates for assigning tasks and responsibilities to staff members, as well as recommendations for developing a comprehensive plan.

6. A Site to Share with Employees On Preparing Their Homes

https://www.familyhandyman.com/list/12-ways-to-prep-your-home-for-hurricane-season/#:~:text=%2012%20Ways%20to%20Prep%20Your%20Home%20for,as%20lawn%20furniture%2C%20toys%20and%20garden...%20More%20

 

With the arrival of summer, many of us are looking forward to spending more time outdoors. School is out, so there are many children going to and from, and participating in, outdoor activities throughout the day. Adults, too, are taking advantage of the longer daylight hours, so let us all commit ourselves to staying alert and staying safe.

Here are some safety tips for drivers I urge you to follow:

• The last week of school is an exciting time for children and they may become preoccupied and forget the rules of the road. Use extra caution when driving through school zones.

• During those last few days of school, be aware that kids may be arriving or leaving school at different times throughout the day.

•  Remember that playground speed limits remain in effect year-round. Observe carefully when driving around playgrounds and parks. Small children are less predictable and harder to see than adults.

• Watch for clues, a hockey net or ball in the road or on the sidewalk can mean kids are playing nearby. Pay attention and always anticipate the unexpected.

• Always watch for small children as you are backing up. Walk around your vehicle to make sure no kids or pets are behind it.

• As you make your deliveries you will see children that would normally be in schools on bikes, skateboards or walking in parking lots, shopping centers, and crossing streets.

Heat and Your Truck

For drivers to operate a commercial motor vehicle (CMV) in a safe manner they also need to understand how heat affects the operation of the CMV. Two areas drivers must pay attention too during their inspections are the engine coolant and the tires!

Engine Coolant

Approximately 8 years ago the OEM truck manufactures introduced extended life coolant (ELC) into the industry!  With each EPA change the operating temperature of the engine has increased 10 to 15 degrees.  It is estimated that 50% of all engine failures are associated with an overheat condition of the engine.

With today’s emission systems, an engine running low on coolant runs the risk of damage to the emission components such as the exhaust gas recirculation or EGR.

The benefit of using ELC is the fact that you can improve the engine's heat transfer rate by 12 to 13 percent over conventional anti-freeze.

Diesel Exhaust Fluid DEF

There is a quality level sensor in the DEF tank that can be affected by extreme heat.  It is recommended that you keep the DEF tank as full as possible to keep the sensor cool in extreme heat conditions.

During the pre-post trip inspection driver should:

1. Make sure that the coolant level is within range of the marking on the side of the coolant reservoir.

2. If the coolant level is low contact your Idealease service provider immediately for direction.  ELC coolant should be a red/orange color and should be free of dirt, debris, rust, and other contaminants.

Do NOT ELC with mixed conventional anti-freeze!

3. If when operating a CMV a dash light comes on with an overheat warning immediately pull the unit into a safe parking place and contact your Idealease service provider for direction.  Operating the unit in an overheat situation can severely damage the engine.

Tires

During the summer season, when the ambient temperatures can get over 100° F, and some road temperatures can reach almost 200° F, the heat problems caused by under inflation are more extreme. Tires that are run under inflated will be more prone to failure in these temperatures. A very famous tire engineer once stated, “Heat is to tires as Kryptonite is to Superman,” in other words, it is their worst enemy. Taken all together, hot summer temperatures, under inflated tires, heavy loads, and traveling at high speeds (not that this ever happens), and you have a recipe for tire disaster…. that is exactly why you see more alligators on the highway in the summer season.

What can drivers do to minimize tire related issues during the summertime months?

1. Tire pressures need to be checked more frequently in the summer.

2. Tire pressures need to be checked when the tire is “cold” and not after operation.  Pressures can increase during operation when “hot” by as much a 15% giving you a false reading.

3. Inspect tires for punctures and damage during pre-post trip inspections and stops. Tire punctures tend to increase during the summer months because the tread rubber becomes hotter and “softer” and acts as a magnet to nails and road debris.

4. Immediately report to your Idealease service provider tire conditions that need attention.

One Year of Educational Enforcement Kicks off Canada’s ELD Mandate

It has been years in the making and has finally arrived. Canada’s electronic logging device (ELD) mandate is set to become effective on June 12. However, enforcement of the mandate will not start for one year. An educational enforcement period will be in place in all Canadian jurisdictions until June 2022.

While carriers have more time to find, select, and install certified devices, there are a few commonly asked questions that have surfaced regarding Canada’s ELD mandate and educational enforcement period:

Q. What is the compliance date for Canada’s ELD mandate?
A. The mandate is effective on June 12, 2021, and the ELD mandate will be in place. However, enforcement of the mandate will not start until June 2022. All jurisdictions have agreed to defer enforcement for one year.

Q. During the educational enforcement period, what is expected?
A. Carriers and drivers must continue complying with the hours-of-service regulations and continue logging hours as usual for now. Carriers and drivers will not be required to have certified ELDs, as no certified devices are available yet.

Q. Canada requires third-party certification of ELDs. What does this mean?
A. Currently, FPInnovations is the entity approved to certify ELDs in Canada. ELD providers must submit their ELD to FPInnovations for rigorous testing. Once the testing is complete and the ELD provider passes the tests, the ELD will be certified for use in Canada. A list of certified ELD providers will eventually be posted on Transport Canada’s website.

Q. Does a U.S. self-certified device meet Canada’s certification requirement?
A. No. ELDs used in Canada must be third-party certified before they may be used in Canada.

Q. With the adoption of the ELD mandate in Canada, were there any changes to the hours-of-service limits?
A. No. The hours-of-service limits remain the same. Transport Canada made a few technical amendments to the regulation, but none of these updates changed the hours-of-service limits.

Q. Will U.S. carriers that operate into Canada be required to comply with Canada’s ELD mandate? Many already have ELDs.
A. Yes. While many of Canada’s technical specifications are nearly identical to the U.S. ELD specifications, Canada differs in a few areas. This means that US carriers operating into Canada will need to comply with those differences. Again, U.S. carriers and drivers operating into Canada will need to ensure they are using third-party certified ELDs, when available.

CVSA Announces Dates for Brake Safety Week

This year's Brake Safety Week is scheduled for August 22-28, according to the Commercial Vehicle Safety Alliance (CVSA). The enforcement campaign is a part of the larger Brake Safety Awareness Month, which takes place in August. During CVSA's annual enforcement event, roadside inspectors will: focus on the brake systems and components as they conduct North American Standard Inspections; and Compile data on brake hoses/tubing, the emphasis this year. The association will issue a report on its findings later this year. The event is also an opportunity for motor carriers to educate drivers and maintenance service providers on importance of brake safety.

As we celebrate the upcoming Memorial Day holiday, let us not lose site of the freedom that we all enjoy.  On May 3, 2000, President William J. Clinton, designated that 3:00 pm on Memorial Day as a time for US citizens to observe one minute of silence in respect and reverence to those individuals who have given the ultimate sacrifice to protect the freedom of the United States of America.  Also keep in your thoughts and prayers for the wellbeing of the lives of the men and women who currently serve in our armed forces.  Have a safe and enjoyable holiday!

Prepare Your Terminal Facility for the Long Memorial Day Holiday

This is the first three-day holiday weekend of the year, and it is not uncommon for thieves to target truck terminals and truck dealerships over the holidays. During the COVID-19 pandemic there has been an escalation in vehicles being broke into.  Another theft item that has escalated is the Diesel Particulate Filter (DPF).  The DPF is constructed with precious metals.  Thieves use a battery powered saws all to cut off the DPF.  Thieves recently stole a complete after treatment system from one of our customers units.  The theft not only resulted in the cost of replacing the parts but also resulted in the unit being down for six weeks, due to parts on backorder. Thieves know this holiday is a good opportunity for successful theft, as the possibility for no one to be at the facility exists.

Here are some security tips:

• Make sure that you take extra precaution to secure the trucks and items of value at your facility.

• If your units do not have anti-siphon fuel devices or locking fuel caps, instruct the drivers not to fill the    units at the end of the day.
• Make sure that all security alarms and cameras are in working order.
• Walk the perimeter of the yard to make sure that security fencing is in good condition.
• Move units and all other material such as pallets, tires, etc far enough away from the fence so they cannot be used to climb on to get over the fence.
• Review your security lighting to make sure it is operational and adequate. Lighting can be obstructed by vehicles or trees allowing a thief a place to be unseen.
• Make sure the security alarm system is operational and cameras are adjusted.
• Consider blocking the entrance and exits to the lot so units cannot be stolen. Throughout the three-day weekend assign management personnel to check the terminal randomly.
• Notify local law enforcement officials of your hours of operation over the holidays so they know when to expect activity at your location.

Using a little prevention and common sense can deter a thief from striking your facility and disrupting your business!

FMCSA Extends COVID-19 Waivers for Another Three Months

The Federal Motor Carrier Safety Administration (FMCSA) provided a three-month extension to several emergency waivers enacted in response to the COVID-19 pandemic.

The Emergency Declaration and license and medical-card waivers were due to expire on May 31, 2021, after several extensions throughout 2020. The continuing impact of COVID-19 on supply chains and state licensing agencies led the agency to extend the waivers yet again.

Qualifying truck and bus drivers now have through August 31, 2021, to operating under the terms of the new waivers. However, the FMCSA could terminate or modify the waivers before then.

Emergency Declaration

The Emergency Declaration applies to those motor carriers and their drivers providing direct assistance to the pandemic emergency.

The exemption is limited to transportation of:

• Livestock and livestock feed;
• Pandemic-related medical supplies and equipment, vaccines, and products related to vaccine administration and distribution;
• Masks, gloves, hand sanitizer, soap, disinfectants, and similar supplies and equipment; and
• Food, paper products, and other groceries for emergency restocking of distribution centers or stores.

Direct assistance does not include nonemergency transportation of qualifying commodities or routine commercial deliveries, including mixed loads with a nominal quantity of qualifying emergency relief added to obtain the benefits of this emergency declaration.

Qualifying motor carriers and drivers are exempt from 49 CFR Parts 390-399, except as noted in the emergency declaration that will be made available at fmcsa.dot.gov/COVID-19.

License and medical-card waivers

Drivers having trouble updating their licenses or medical certificates due to the pandemic now have more time to renew those credentials.

The most recent waiver for commercial driver's licenses (CDLs), commercial learner's permits (CLPs), and medical certificates is effective June 1, 2021, and will remain in place until August 31, 2021. The FMCSA says it will review these waivers on July 1 to verify they are still needed.

Under the licensing waiver, states have the option to extend the validity of CDLs and CLPs that expired on or after March 1, 2020, until August 31, 2021.

For CLP holders, the FMCSA has also waived:

• The requirement to retake the knowledge test if more than a year has passed since the permit was issued,
• The 14-day waiting period for taking the CDL skills test,
• The requirement that a CLP holder be accompanied by a CDL holder physically present in the front seat (he or she may be elsewhere in the cab), and
• Restrictions on states performing skills tests on out-of-state applicants and using certain third-party skills-test examiners who are not fully trained.

The licensing waiver is not binding on the states, so drivers should verify that their state is honoring it.

Under the revised medical-card waiver, a driver can qualify for an extension on an expiring medical card if:

• His or her existing medical card expired on or after March 1, 2021;
• The existing medical card was issued for at least 90 days;
• The driver has not been diagnosed with a disqualifying medical condition since the previous medical exam; and
• The driver carries a copy of his or her expired medical certificate and any required variance.

Reporting crashes

If any of your drivers are taking advantage of the licensing or medical-card waivers, you must notify the FMCSA of any DOT-recordable crashes involving those drivers.

When is the last time you looked inside the cab, body, or trailer of the trucks that your drivers are operating?

Over the years of inspecting and looking inside commercial motor vehicles for the companies I have worked for, I have seen the following items inside trucks that present unique dangerous situations to the driver and unnecessary liability exposure to the company:

Armadillos, dogs, cats, snakes, a folding chair, television on the dash, milk crates, garbage, windows tinted beyond federal regulations, stuffed animals in the windshield, alcohol, drugs, firearms, radar detectors and unauthorized passengers.

Some of these items are strictly prohibited by the Federal Motor Carrier Safety Regulations and others are restricted by regulations. Regardless of the regulations each of these items should be addressed by your company safety policy and procedures manual to insure safe operations of your commercial motor vehicles.

Please review the following Federal Motor Carrier Safety Regulations with your drivers, as it pertains to:

Items in the windshield, garbage, and clutter inside the cab: 398.4 Driving of motor vehicles

Interference with driver. No motor vehicle shall be driven when any object obscures his/her view ahead, or to the right or left sides, or to the rear, or interferes with the free movement of his/her arms or legs, or prevents his/her free and ready access to the accessories required for emergencies, or prevents the free and ready exit of any person from the cab or driver's compartment.

Devices mounted at the top of the windshield: 393.60 Prohibition on obstructions to the driver's field of view

Antennas, transponders, and similar devices must not be mounted more than 152 mm (6 inches) below the upper edge of the windshield. These devices must be located outside the area swept by the windshield wipers, and outside the driver's sight lines to the road and highway signs and signals.

Decals and stickers mounted on the windshield: 393.60 Prohibition on obstructions to the driver's field of view

Commercial Vehicle Safety Alliance (CVSA) inspection decals, and stickers and/or decals required under Federal or State laws may be placed at the bottom or sides of the windshield provided such decals or stickers do not extend more than 115 mm (4½ inches) from the bottom of the windshield and are located outside the area swept by the windshield wipers, and outside the driver's sight lines to the road and highway signs or signals.

Unauthorized Passengers: 392.60 Unauthorized persons not to be transported

Unless specifically authorized in writing to do so by the motor carrier under whose authority the commercial motor vehicle is being operated, no driver shall transport any person or permit any person to be transported on any commercial motor vehicle other than a bus. When such authorization is issued, it shall state the name of the person to be transported, the points where the transportation is to begin and end, and the date upon which such authority expires. No written authorization, however, shall be necessary for the transportation of:

(1) Employees or other persons assigned to a commercial motor vehicle by a motor carrier.
(2) Any person transported when aid is being rendered in case of an accident or other emergency.

Tinting of Windows: 393.60 Glazing in specified openings

Coloring or tinting of windshields and the windows to the immediate right and left of the driver is allowed, provided the parallel luminous transmittance through the colored or tinted glazing is not less than 70 percent of the light at normal incidence in those portions of the windshield or windows which are marked as having a parallel luminous transmittance of not less than 70 percent. The transmittance restriction does not apply to other windows on the commercial motor vehicle.

Televisions: 393.88 Television receivers

Any motor vehicle equipped with a television viewer, screen or other means of visually receiving a television broadcast shall have the viewer or screen located in the motor vehicle at a point to the rear of the back of the driver's seat if such viewer or screen is in the same compartment as the driver and the viewer or screen shall be so located as not to be visible to the driver, while he/she is driving the motor vehicle. The operating controls for the television receiver shall be so located that the driver cannot operate them without leaving the driver's seat

Alcohol: 392.5 Alcohol prohibition

Be on duty or operate a commercial motor vehicle while the driver possesses wine of not less than one-half of one per centum of alcohol by volume, beer as defined in 26 U.S.C. 5052(a), of the Internal Revenue Code of 1954, and distilled spirits as defined in section 5002(a)(8), of such Code. However, this does not apply to possession of wine, beer, or distilled spirits which are manifested and transported as part of a shipment.

Drugs and controlled substances: 392.4 Drugs and other substances

(a) No driver shall be on duty and possess, be under the influence of, or use, any of the following drugs or other substances:
(a)(1) Any 21 CFR 1308.11 Schedule I substance;
(a)(2) An amphetamine or any formulation thereof (including, but not limited, to "pep pills," and "bennies");
(a)(3) A narcotic drug or any derivative thereof; or
(a)(4) Any other substance, to a degree which renders the driver incapable of safely operating a motor vehicle.
(b) No motor carrier shall require or permit a driver to violate paragraph (a) of this section.
(c) Paragraphs (a)(2), (3), and (4) do not apply to the possession or use of a substance administered to a driver by or under the instructions of a licensed medical practitioner, as defined in §382.107 of this subchapter, who has advised the driver that the substance will not affect the driver’s ability to safely operate a motor vehicle.
(d) As used in this section, "possession" does not include possession of a substance which is manifested and transported as part of a shipment.

Animals

The Federal Motor Carrier Safety regulations do not specifically address animals inside of a commercial motor vehicle.

Firearms

Firearms by federal regulation are not specifically regulated rather each state has laws regarding transportation of firearms in motor vehicles. Most states have a concealed weapon laws which make it illegal to transport a firearm concealed in any type of motor vehicle without a permit.

Radar Detectors: 392.71 Radar Detectors; use and/or possession

(a) No driver shall use a radar detector in a commercial motor vehicle, or operate a commercial motor vehicle that is equipped with or contains any radar detector.
(b) No motor carrier shall require or permit a driver to violate paragraph (a) of this section

CVSA Issues Inspection Bulletin on Identifying Motor Carriers

The Commercial Motor Vehicle Safety Alliance has issued an Inspection Bulletin to assist roadside inspectors in identifying motor carriers.  The bulletin discusses use of documents and driver interviews to ensure that the inspection report, and any violations, are ascribed to the correct carrier.

The bulletin also discusses the information on the carrier’s Motor Carrier Identification Report Form (MCS-150), including the use of DBA or trade names and vehicle marking requirements.

The bulletin makes clear that carriers may register more than one DBA or trade name with the Federal Motor Carrier Safety Administration but may only mark a commercial motor vehicle with a single DBA or trade name.

CVSA Announces Dates for Brake Safety Week

This year's Brake Safety Week is scheduled for August 22-28, according to the Commercial Vehicle Safety Alliance (CVSA). The enforcement campaign is a part of the larger Brake Safety Awareness Month, which takes place in August.

During CVSA's annual enforcement event, roadside inspectors will:

• Focus on the brake systems and components as they conduct North American Standard Inspections; and
• Compile data on brake hoses/tubing, the emphasis this year.

The association will issue a report on its findings later this year. The event is also an opportunity for motor carriers to educate drivers and maintenance service providers on importance of brake safety.

With the vaccines now in full swing, we are seeing the benefits and states and provinces are “opening” and lifting restrictions that have been in place with COVID-19.  We already have evidence that the driving habits of the general population tend to result in speeding and reckless driving when this occurs.  Your drivers for the last year have been operating with a dramatic reduction in the volume of vehicles that they have encountered while driving their trucks daily.  Now is the time to remind your drivers of this change and that they should be operating with a high level of defensive driving.  Below are the Smith5Keys to defensive driving that the Smith System uses to train drivers.

1. Aim high in steering: look 15 seconds into your future (do not just look at the vehicle in front of you).
2. Get the big picture: look for hazards (other motorists, pedestrians, vehicle doors opening).
3. Keep your eyes moving: do not stare (use your peripheral vision and stop the fixed habit stare).
4. Leave yourself an out: monitor the space cushion around you and your bike.
5. Make sure they see you: use your signals (directionals, 4-way flashers, head lights, brake lights, horn, hand signals) and make eye contact.

The five characteristics of defensive driving are:
Knowledge- Good defensive drivers will have knowledge of the traffic laws and the basics about their motorcycles, such as how the brake system operates and how to read gauges and lights on the dash.
Alertness- Good defensive drivers are alert to what is going on around them. They are well rested and would never take any drugs or alcohol that could affect their concentration before riding a motorcycle.
Anticipation- Defensive drivers anticipate what may or may not happen, and they take action to avoid many problems. They anticipate potential hazards from other motorists, pedestrians, weather and equipment and take steps to minimize the risk.
Judgment- Good defensive drivers do not make risky maneuvers like trying to beat red lights. They don’t try to pass unless it’s safe and they look for alternatives to any traffic situation.
Skill- Good defensive drivers have the technical skills to operate the motorcycle safely through traffic without endangering anyone else on the road. They can handle the motorcycle even in hazardous conditions (Smith System of Defensive Driving).

Record Retention!

So how long do I have to keep records and documents that are required by the Federal Motor Carrier Safety Regulations?

Answer: It depends on which documents we are talking about.  The record retention requirements vary greatly.  I have summarized the retention requirements for some of the most common documents by subject area below.  I have also indicated the Code of Federal Regulation (CFR) of the regulation where the record retention requirements are located:

Driver Qualifications CFR 391

Drug and Alcohol testing Records

Hours of Service Documentation

Inspection and Maintenance

Canada’s ELD Mandate Effective June 12 with Educational Enforcement

Canada's electronic logging device (ELD) mandate, slated to be effective on June 12, is experiencing a slight detour. The mandate will still be effective on that date, but enforcement will be delayed.

On May 5, 2021, the Canadian Council of Motor Transport Administrators (CCMTA) issued a message for industry letter regarding the ELD enforcement strategy. The message states that the jurisdictions plan to support the mandate through a period of progressive enforcement without penalties, including elevated education and awareness until June 12, 2022.

The educational enforcement period will give carriers more time to obtain and install certified ELDs.

While the CCMTA's statement does provide some details surrounding the length of the enforcement period, the exact details may vary by jurisdiction. For example, Quebec and Manitoba have provided details as to their enforcement plans and timelines. Quebec will not enforce the ELD mandate until June 2022. Manitoba has indicated it will be taking a staged approach:

Stage 1: June 2021 to December 2021, educational enforcement.
Stage 2: December 2021 to June 2022, warnings to drivers and carriers who are required to use ELDs but are not in compliance (full enforcement starting June 2022).

National Seat Belt Enforcement Mobilization May 17 - June 6, 2021

Seat belts have been proven to be one of the best ways to save your life in a crash. Yet many still do not buckle up. Worse still, not wearing a seat belt is a habit that will pass on to impressionable youth who, in turn, will think it is safe to not buckle up.

The Click It or Ticket campaign focuses on safety education, strong laws, and law enforcement support to save lives.

 

Seat Belts Save Lives

As I look at our customer’s CSA SMS scores, I continue to see violations regarding failure to use a seat belt.  This violation carries a point weighting of 7 and is detrimental to the carriers “Unsafe Driving” basic score in the CSA SMS.  By drivers operating your trucks and NOT wearing a seat belt they are providing an unnecessary risk that you do NOT need!  In addition, if you look at these violations in states that have a not wearing a seat belt is a primary offense it is the catalyst for a roadside inspection going beyond just a seat belt violation.

Tips for increased seat belt usage:

• A company policy stating that the seat belt is to be always worn in all company vehicles while the vehicle is in motion.
• Defined disciplinary action in your company policy to be taken when a driver receives a seat belt violation.
• When ordering your trucks specify them with bright orange or yellow seat belts for better belt visibility.
• Consider providing having a company seat belt life insurance policy for drivers as an incentive for them to wear their seat belt.  The policy would pay the driver’s beneficiary if they were killed in an accident while driving your truck and wearing the seat belt.

1/3 of truck occupants who die in accidents were not wearing a seat belt, according to a Federal Motor Carrier Safety Administration.

Does your company driver policy address seat belt usage?

Seat Belt Myths

 

 

MYTH 1: Safety belts are uncomfortable and restrict movement.
FACT: A 2005 Transportation Research Board study on commercial drivers' safety belt usage found many drivers do not find wearing safety belts to be uncomfortable or too restrictive of their movements. Once they correctly adjust the seat, lap and shoulder belt, most drivers find that discomfort and restrictive movement can be alleviated.

MYTH 2: Wearing a safety belt is a personal decision that does not affect anyone else.
FACT: Not wearing a safety belt can certainly affect your family and loved ones. It can also affect other motorists since wearing a safety belt can help you avoid losing control of your truck in a crash. It's the law; Federal regulations require commercial vehicle drivers to buckle up.

MYTH 3: Safety belts prevent your escape from a burning or submerged vehicle.
FACT: Safety belts can keep you from being knocked unconscious, improving your chances of escape. Fire or submersion occurs in less than 5% of fatal large truck crashes.

MYTH 4: It's better to be thrown clear of the wreckage in the event of a crash.
FACT: An occupant of a vehicle is four times as likely to be fatally injured when thrown from the vehicle. In 2004, 168 truck drivers died when they were ejected from their cabs during a crash.

MYTH 5: It takes too much time to fasten your safety belt 20 times a day.
FACT: Buckling up takes about three seconds. Even buckling up 20 times a day requires only one minute.

MYTH 6: Good truck drivers do not need to wear safety belts.
FACT: Good drivers usually do not cause collisions, but it is possible that during your career you will be involved in a crash caused by a bad driver, bad weather, mechanical failure, or tire blowout. Wearing a safety belt prevents injuries and fatalities by preventing ejection, and by protecting your head and spinal cord.

MYTH 7: A large truck will protect you. Safety belts are unnecessary.
FACT: In 2004, 634 drivers of large trucks died in truck crashes and 303 of those drivers were not wearing safety belts. Of the 168 drivers killed who were ejected from their vehicles, almost 75% were not wearing safety belts.

MYTH 8: Safety belts are not necessary for low-speed driving.
FACT: In a frontal collision occurring at 30 mph, an unbelted person continues to move forward at 30 mph causing him/her to hit the windshield at about 30 mph. This is the same velocity a person falling from the top of a three-story building would experience upon impact with the ground.

MYTH 9: A lap belt offers sufficient protection.
FACT: The lap and shoulder belt design has been proven to hold a driver securely behind the wheel in the event of a crash, greatly increasing the driver's ability to maintain control of the vehicle and minimizing the chance for serious injury or death.

Proposal Seeks a 4-Year Delay to the Medical Examiner’s Certification Integration Final Rule

The Federal Motor Carrier Safety Administration (FMCSA) proposes to again extend the compliance date for several provisions of its Medical Examiner's Certification Integration final rule.

 

The compliance date for these provisions was postponed previously from June 22, 2018, to June 22, 2021, by an earlier interim final rule. The newly proposed rule would push the date back to June 23, 2025.

 

Why another compliance date extension?

 

According to the proposed rule, the additional time is needed:

• By FMCSA to complete certain information technology (IT) system development tasks for its National Registry of Certified Medical Examiners (National Registry); and
• To provide the State Driver's Licensing Agencies (SDLAs) sufficient time to make the necessary IT programming changes after the new National Registry system is available.

 

 

What would be delayed?

 

The agency is seeking to delay the process of directly transmitting a CDL driver's medical exam results from the medical examiner's (ME) National Registry account to FMCSA.

 

The Medical Examiner's Certification Integration final rule, when implemented, would streamline the procedures, by allowing:

 

• FMCSA to post exam results on the Commercial Driver's License Information System (CDLIS) driver record; and
• States to receive the results electronically, removing the CDL driver's role of submitting the medical card to the SDLA and the motor carrier's need to verify the driver's exam was performed by someone on the National Registry.

If the proposed delay becomes a final rule, the current process of submitting medical certifications to the state remains intact for four more years.

 

What is the current process?

 

The current process is more manual and requires actions on the part of the medical examiner, driver, motor carrier, and SDLA.

 

If the delay is approved, the following steps would remain in place:

 

1. MEs provide CDL drivers with a copy of a medical card.
2. Motor carriers obtain a copy of the medical card from either the driver or ME.
3. Motor carriers verify the ME is listed on the National Registry based on information on the medical card.
4. CDL drivers submit a copy of the medical card to the SDLA within a few days of the exam.
5. CDL drivers carry a copy of the medical card for 15 days following the exam.
6. SDLAs process the medical card within ten days of receiving it from the driver so it appears on the motor vehicle record (MVR).
7. Motor carriers retain a copy of the medical card as temporary proof of the driver's certification (no longer than 15 days).
8. Motor carriers obtain an MVR within 15 days of the exam that shows the most recent medical exam.

How long is the comment period on the proposed rule?

 

FMCSA is accepting comments on the proposed delay for 30 days following its publication in the Federal Register. The agency is expected to make a decision before the scheduled June 22, 2021, deadline.

 

For more detailed information on submitting or viewing comments, please visit regulations.gov and reference Docket Number FMCSA-2018- 0152.

International Roadcheck Set for May 4-6 with Emphasis on Lighting and Hours of Service

Inspectors will primarily be conducting the North American Standard Level I Inspection, which is the most thorough roadside inspection.

International Roadcheck is the largest targeted enforcement program on commercial motor vehicles in the world, with nearly 17 trucks or buses inspected, on average, every minute in Canada, the United States and Mexico during a 72-hour period. Since its inception, more than 1.5 million roadside inspections have been conducted during International Roadcheck campaigns.

International Roadcheck is a CVSA program with participation by the U.S. Federal Motor Carrier Safety Administration, Canadian Council of Motor Transport Administrators, Transport Canada, and the Secretariat of Communications and Transportation (Mexico).

Learn more about International Roadcheck.

As we reported last year states and provinces are reporting that there is a significant increase in the number of vehicles that are speeding at a high rate of speed and driving recklessly since the start of COVID-19. That combined with the fact that we are now in the middle of work zone season and speeding is one of the top three contributors to work zone accidents places a higher exposure of these accidents. This is an issue that you need to discuss with your professional drivers today. They need to be aware that this condition exists and will likely increase as states relax shelter in place enforcement. They will need to be on the watch for these vehicles as they drive daily.

Speeding Triples the Odds of Being Involved in an Accident

The AAA Foundation for Traffic Safety recently released a report on the results of a traffic study to identify relative risks associated with driving behaviors.

The report highlights four driving behaviors that directly impact and significantly increase the risk of a crash:

1. Speeding: Driving at inappropriate speeds was associated with nearly tripling the odds of being involved in a crash or near-crash, relative to driving at appropriate speeds.

NTSB Adopts List of Most Wanted Safety Improvements for 2021-22

The National Transportation Safety Board has updated its Most Wanted List of Transportation Safety Improvements for 2021-22. The list serves as the agency’s primary advocacy tool to help save lives, prevent injuries, and reduce property damage resulting from transportation accidents.  The NTSB is primarily an accident investigation agency and has no regulatory authority of its own, however.

Regarding highway transportation, the top safety objectives are:

• Implement a Comprehensive Strategy to Eliminate Speeding-Related Crashes.
• ​Protect Vulnerable Road Users through a Safe System Approach.
• Prevent Alcohol- and Other Drug-Impaired Driving.
• Require Collision-Avoidance and Connected-Vehicle Technologies on all Vehicles.
• Eliminate Distracted Driving.

As to speeding, the NTSB assets that speeding is typically defined as exceeding a speed limit, but it can also mean driving at the speed limit but too fast for road conditions. Between 2009 and 2018, speeding-related crashes resulted in nearly 100,000 fatalities-that is close to one-third of all traffic fatalities in the United States.

Speeding can result in loss of vehicle control, which increases both the likelihood of a crash and the severity of injuries sustained. Higher vehicle speeds lead to larger changes in velocity, which, in turn, lead to higher injury severity–that’s just basic science.

The NTSB argues that speed-limiters on large trucks, automated enforcement, expert speed analysis tools, and education campaigns are underused in our communities. The agency wants these to be implemented to address this safety problem.

CVSA Operation Safe Driver Week Set for July 11-17 with Focus on Speeding

The Commercial Vehicle Safety Alliance has scheduled Operation Safe Driver Week for July 11-17 with an emphasis on speeding. During Operation Safe Driver Week, law enforcement personnel will be on the lookout for commercial motor vehicle drivers and passenger vehicle drivers engaging in risky driving behaviors in or around a commercial motor vehicle. Identified unsafe drivers will be pulled over and issued a citation or warning.

CVSA stated it selected speeding as its focus this year because despite a drop in roadway travel last year due to the pandemic, nationally, traffic fatalities increased. According to the National Safety Council’s preliminary estimates, the rate of death on roads last year increased 24% over the previous 12-month period, despite miles driven dropping 13%. The increase in the rate of death is the highest estimated year-over-year jump NSC has calculated in 96 years.

In addition to speeding, law enforcement personnel will be tracking other dangerous driver behaviors throughout Operation Safe Driver Week, such as reckless or aggressive driving, distracted driving, following too closely, improper lane change, failure to obey traffic control devices, failure to use a seat belt, evidence of drunk or drugged driving, etc.

https://whiparound.com/blog/importance-post-trip-inspection

International Roadcheck Set for May 4-6 with Emphasis on Lighting and Hours of Service

Inspectors will primarily be conducting the North American Standard Level I Inspection, which is the most thorough roadside inspection. It is a 37-step procedure that includes an examination of both driver operating requirements and vehicle mechanical fitness. Drivers are required to provide items such as their driver’s license, hours-of-service documentation, motor carrier registration and shipping documentation, and inspectors will be checking drivers for seat belt usage and the influence of alcohol and/or drugs. The vehicle inspection includes checking items such as the brake systems, cargo securement, coupling devices, driveline/driveshaft, exhaust systems, frames, fuel systems, lighting devices (required lamps), steering mechanisms, suspensions, tires, van and open-top trailer bodies, wheels, rims and hubs, windshield wipers, and emergency exits (on buses).

International Roadcheck is the largest targeted enforcement program on commercial motor vehicles in the world, with nearly 17 trucks or buses inspected, on average, every minute in Canada, the United States and Mexico during a 72-hour period. Since its inception, more than 1.5 million roadside inspections have been conducted during International Roadcheck campaigns.

International Roadcheck is a CVSA program with participation by the U.S. Federal Motor Carrier Safety Administration, Canadian Council of Motor Transport Administrators, Transport Canada, and the Secretariat of Communications and Transportation (Mexico).

Learn more about International Roadcheck.

How are You Retaining Strong Fleet Drivers?

In January, the Heavy-Duty Trucking Magazine released its 2021 Economic Outlook with four items that they see will have an impact in 2021 for the trucking industry.

The first one on their list is that in 2021 there will be fewer drivers available: Fewer drivers, more stimulus funding will continue to reduce truckload capacity.

Reduced commercial driver training and licensing due to the pandemic, plus the Drug & Alcohol Clearinghouse, have resulted in nearly 200,000 fewer drivers as we enter 2021. Additional government stimulus dollars could keep even more from starting a driving career or coming back to the trucking industry. This will likely result in decreased capacity and more driver pay increases.

The average age of a commercial truck driver today is 55.  This expected reduction in drivers available in 2021 will not help the current driver shortage situation. It is estimated that around 89,000 new drivers will have to be hired each year for the next decade. A large percentage (45%) of these new drivers will be required merely to meet the shortfall created due to current drivers retiring; 33% will be required just to keep up with an increase in demand. With the supply of qualified drivers at this considerable low, driver salaries are expected to keep rising as an incentive to retain existing drivers, with many transport companies looking into innovative measures to entice old drivers to stay and new drivers to join the business.  You cannot sit on the sideline and let other companies entice your drivers away from your company.  A proactive driver retention program is vital in retaining the good drivers you have.  Here are some tips for consideration to retain the good drivers you have:

1. Review for your company policies and procedures for honesty with your drivers.  Make sure the policies are forthright and achievable by your drivers.  The number one reason a driver leaves the employment of a motor carrier is that the driver feels that the company has been dishonest with them.
2. Drivers need to be recognized as an asset to the company and a valued part of the company in all aspects of their operations and performance.  Look at your driver policy and procedures manual.  I have seen manuals where in the first few pages it is already explaining to the new driver what will happen when the driver is terminated or quits.

Does your culture forecast to a new driver that they will not be with the company very long or is it a company culture where it is expected that all new employees will retire from your company?

3. Involve drivers in the operations of your company on a regular basis, i.e.: equipment selection, accident review committees, policy and procedure issues, customer service relationships etc.  Develop a relationship with your drivers, know who they are, show a genuine concern for their welfare and longevity with the company. This relationship should be consistent from the top management and ownership down.
4. Review your pay and benefit programs to make sure they are competitive in the industry.
5. Keep your vehicle maintained with a systematic maintenance and inspection program that insures a safe operating unit for your driver.
6. Provide ongoing training.  It has been proven that drivers that receive training and are elevated in position are less likely to leave your company.
7. Strictly adhere to your driver hiring and selection standards.  Qualified, experienced drivers to not want to be associated with a company that hires substandard drivers.
8. Provide a structured and comprehensive new driver orientation-training program.  Drivers need to know the policies and procedures of the company prior to being placed into service.
9. Recognize drivers for their achievements and performance.  Safe driving awards, longevity awards, customer service, etc.  Provide the drivers with recognition that they cannot get anywhere else. The recognition should be personalized to the driver.  Coats with their name and achievement, decals for the side of their units with their first name and achievement, plaques, etc.  All driver recognition should take place with other drivers as their peers in attendance.
10. When a driver terminates employment, conduct an exit interview. This can be done in person or send a self-addressed stamped envelope to the driver with a written evaluation to be completed.  Try to determine what the actual reason for the driver leaving your employment.

Do you need a commercial driver’s license (CDL) to operate a straight truck less than 26,001 pounds GVWR with air brakes?

This is a question that I receive a lot during the safety seminars and from our lease and rental managers.  The definition of a Commercial Motor Vehicle for the purpose of requiring a CDL as described in CFR 383.5 is as follows:

Commercial motor vehicle (CMV) means a motor vehicle, or a combination of motor vehicles used in commerce to transport passengers or property if the motor vehicle-

• Has a gross combination weight rating of 11,794 kilograms or more (26,001 pounds or more) inclusive of the towed unit(s) with a gross weight rating of more than 4,536 kilograms (10,000 pounds)
• Has a gross vehicle weight rating of 11,794 or more kilograms (26,001 pounds or more)
• Is designed to transport 16 or more passengers, including the driver.
• Is of any size and is used in the transportation of hazardous materials as defined in CFR 383.5.

So, the answer is NO.  However, your state may require a chauffeur’s license for a vehicle with a GVWR 10,000 pounds or more and less than 26,001 pounds, i.e., Michigan and Illinois.

Also keep in mind that there is no such thing as an air brake endorsement!!!  In reference to a Class A or B CDL there is an air brake restriction only.  This means that the license holder either failed the air brake section of their CDL examination or they used a CMV without air brakes for their skills test.

May is Motorcycle Safety Awareness Month

Motorist awareness is an important component of the National Highway Traffic Safety Administration's comprehensive motorcycle safety program. Over two-thirds of fatal motorcycle crashes involve a motorcycle and another vehicle. The motorist either does not see the oncoming motorcycle at all or does not see the motorcycle in time to avoid a crash. It is important for motorists to know that their actions affect the safety of motorcyclists. A motorist and a motorcyclist may take different actions for the same driving or highway situation. For example, a motorist may ignore a piece of road debris; however, that same piece of road debris may be deadly for a motorcyclist.

As a motorist or a passenger there are some steps to become more aware of motorcyclists.

Respect the motorcyclist:  Remember the motorcycle is a vehicle with all the privileges of any vehicle on the roadway. Give the motorcyclist a full lane of travel.

Look out:  Look for the motorcyclist on the highway, at intersections, when a motorcyclist may be making a left turn, and when a motorcyclist may be changing lanes. Clearly signal your intentions.

Anticipate a motorcyclist's maneuver:  Obstructions (debris, potholes, etc.) that you may ignore or not notice can be deadly for a motorcyclist. Predict evasive actions.

Allow plenty of space:  Do not follow a motorcycle too closely. Allow enough room for the motorcyclist to take evasive actions.

International Roadcheck Set for May 4-6 with Emphasis on Lighting and Hours of Service

Inspectors will primarily be conducting the North American Standard Level I Inspection, which is the most thorough roadside inspection. It is a 37-step procedure that includes an examination of both driver operating requirements and vehicle mechanical fitness. Drivers are required to provide items such as their driver’s license, hours-of-service documentation, motor carrier registration and shipping documentation, and inspectors will be checking drivers for seat belt usage and the influence of alcohol and/or drugs. The vehicle inspection includes checking items such as the brake systems, cargo securement, coupling devices, driveline/driveshaft, exhaust systems, frames, fuel systems, lighting devices (required lamps), steering mechanisms, suspensions, tires, van and open-top trailer bodies, wheels, rims and hubs, windshield wipers, and emergency exits (on buses).

International Roadcheck is the largest targeted enforcement program on commercial motor vehicles in the world, with nearly 17 trucks or buses inspected, on average, every minute in Canada, the United States and Mexico during a 72-hour period. Since its inception, more than 1.5 million roadside inspections have been conducted during International Roadcheck campaigns.

International Roadcheck is a CVSA program with participation by the U.S. Federal Motor Carrier Safety Administration, Canadian Council of Motor Transport Administrators, Transport Canada, and the Secretariat of Communications and Transportation (Mexico).

Learn more about International Roadcheck.

The Drivers Daily Vehicle Inspection (DVIR) is part of a driver’s daily responsibility to protect themselves, the motoring public, and the equipment they operate.  But does your driver know the difference between a “defect” and a “safety sensitive” defect?

Drivers and technicians need to understand the Federal Motor Carrier Safety Regulations contained in CFR 399 Appendix G that defines “safety sensitive” defects that would render the unit out of service during a pre or post-trip inspection.

Here is the Guidance for FMCSA CFR 396.11:

Question 6: Does §396.11(c) require a motor carrier to effect repairs of all items listed on a DVIR prepared by a driver before the vehicle is subsequently driven?

Guidance: The motor carrier must effect repairs of defective or missing parts and accessories listed in Appendix G to the FMCSRs before allowing the vehicle to be driven.

The Drivers Daily Inspection Processes are a requirement of the Federal Motor Carrier Safety Regulations to insure the vehicle is in safe operating condition.

A crucial part of each and every driver’s daily operation is to inspect the commercial vehicle they are operating.  Over the years there has been confusion regarding pre and post trip inspections.  Let’s start with the pre-trip inspection.   FMCSA regulations CFR 396.13 state that before driving a motor vehicle, the driver shall:

(a)         Be satisfied that the vehicle is in safe operating condition;
(b)         Review the last driver vehicle inspection report; and
(c)          Sign the report, only if the driver who prepared the report, to acknowledge that the driver has reviewed it and that there is a certification that the required repairs have been performed, noted defects or deficiencies.  The signature requirement does not apply to listed defects on a towed unit, which is no longer part of the vehicle combination.

Does the pre-trip inspection need to be documented?  Although the pre-trip is not required by regulation to be documented, it is a good idea to document the inspection; I recommend that the pre-trip inspection be “flagged” on the driver’s record of duty status in the “Grid” section.

Now let’s take a look at the post trip inspection.  The FMCSA CFR 396.11 requires that every driver report, and prepare a report in writing at the completion of each day’s work on each vehicle operated and that report (DVIR) shall cover the following parts and accessories:

(a)         Service brakes including trailer brake connections
(b)         Parking (hand) brake
(c)          Steering Mechanism
(d)         Lighting devices and reflectors
(e)         Tires
(f)          Horn
(g)         Windshield Wipers
(h)         Rear vision mirrors
(i)          Coupling devices
(j)          Wheels and rims
(k)         Emergency equipment

The report shall identify the vehicle and list any defect or deficiency in the vehicle that would affect the safe operation of the vehicle or cause a mechanical breakdown.  If there are no defects or deficiencies the driver shall so indicate on the DVIR.  In all instances the driver is required to sign the DVIR upon completion.

Now if there are defects or deficiencies noted by the driver the motor carrier is required to correct or cause to have corrected the defects or deficiencies of the CMV prior to allowing or permitting the operation of the vehicle.  Does this mean all defects and deficiencies have to be corrected?  NO, only those as outlined in appendix G of the FMCSR that would directly affect the safe operation of the CMV.  Technicians, drivers and service managers should all become familiar with appendix G to determine which defect/deficiencies must be corrected immediately and which can be held off until the next PM or later date.  Once the defect /deficiency(s) have been corrected the original DVIR is required to be “certified” as corrected or that the correction was unnecessary.  The DVIR is then to be signed by the repairing technician.  The “certification” is required to be on all copies of the DVIR.  The driver is to retain the previous days DVIR on the CMV and the motor carrier is required to maintain all DVIRs for ninety days.

If you have not reviewed Appendix G of FMCSA CFR 399 with your drivers I would recommend that you include this information in your next driver safety meeting.

Click here to view Appendix G.

Do Your Drivers Need Training on Performing a Proper Pre and Post Trip Inspection?
Idealease has this training available for you!

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Turn Around, Don’t Drown!

The South has been inundated in the past month with unprecedented storms that have brought tornados, high winds, and torrential rains.

Whether you are driving or walking, if you come to a flooded road, Turn Around, Don't Drown. You will not know the depth of the water, nor will you know the condition of the road under the water.

• If flooding occurs, get to higher ground. Get out of areas subject to flooding. This includes dips, low spots, canyons, washes etc.
• Avoid areas already flooded, especially if the water is flowing fast. Do not attempt to cross flowing streams. Turn Around Don't Drown
• Road beds may be washed out under flood waters. NEVER drive through flooded roadways. Turn Around Don't Drown If your vehicle is suddenly caught in rising water, leave it immediately and seek higher ground.
• Do park your vehicle along streams and washes, particularly during threatening conditions.
• Be especially cautious at night when it is harder to recognize flood dangers
• Avoid low water crossings.
• Use alternate routes to avoid flood prone areas.
• Leave your vehicle immediately if it stalls in flood waters.
• Move to higher ground if you can do so safely.
• Most cars and light trucks will begin to float in as little as 1 to 2 feet of water.
• 6” of fast moving water can knock and adult down and carry them away
• 12” of fast moving water can take a small car and carry it away
• 18”-24” of fast moving water can take a large SUV and carry it way

To check on weather conditions and flooding, go the National Weather Service website.

FMCSA Releases More Entry-Level Driver Training Information

The Federal Motor Carrier Safety Administration (FMCSA) has released new information related to the new entry-level driver training (ELDT) requirements, set to go into effect in less than a year.

With the opening of the ELDT Training Provider Registry (TPR) slated for this summer, FMCSA has released details on what information a training provider will be required to submit to be listed on the TPR. Being listed on the TPR is a requirement to provide ELDT as of February 7, 2022.

When registering on the TPR, information training providers will need to provide includes:

Provider name and contact information;
Facility name and contact information;
Type of provider (for-hire/not-for-hire, in-house/not-in-house);
Type of training provided;
·Average training hours;
Third-party affiliations, certifications, or accreditations;
Average training cost; and
Self-certification that the provider meets all requirements.

If a training provider operates more than one location, each location will need to register. No fee will be required to register on the TPR.

Additional information on the TPR may be accessed via the ELDT website.

Key to remember:  As of February 7, 2022, to provide instruction to an individual wanting to obtain Class A or B CDL, upgrade from a Class B to Class A CDL, or obtain a passenger, school bus, or hazmat endorsement, an entity must meet all of the ELDT requirements and must be listed on the TPR. Without this listing, an entity's training program will not be recognized when an individual attempts to register for the CDL skills test, passenger or school bus endorsement skills test, or hazmat endorsement written test. The individual will be denied the test until he or she has proof of successfully completing a course of instruction, provided by an entity listed on the TPR.

The FMCSA requires all interstate carriers to file a MCS-150 or MCS-150B, if a Safety permit is required, every 24 months based on the last two digits of the US DOT number.  The last digit of the number dictates the month and the second to last digit dictates the year.  If the second to last digit is even you report in even number years, an odd digit, you report in odd number years.  Now if there has been a change to your operation, increase in units, change of address, etc. you can file at any time and is recommended.  You can file your MCS-150 online, fax or mail.  A motor carrier that submits similar information to a State as part of its annual vehicle registration requirement under the Performance and Registration Information System (PRISM) complies if it files this information with the appropriate State commercial motor vehicle (CMV) registration office.  The Motor Carrier Identification Report, Form MCS-150, and the Combined Motor Carrier Identification Report and HM Permit Application, Form MCS-150B, with complete instructions, are available from the FMCSA website: (Keyword "MCS-150" or "MCS-150B"); from all FMCSA Service Centers and Division offices nationwide; or by calling 1-800-832-5660.   The report can be updated online at www.fmcsa.dot.gov or by faxing the form to the FMCSA at 703-280-4003.

So, how do I determine when the last time my MCS-150 was updated?

One easy way is to go to the FMCSA safer website.

Enter your DOT # then look at your company snapshot.  You will see your “FMCSA Form Date” on the left side of the report.
If it is older than two years…. update your MCS-150 ASAP.  You can update it right from the above snapshot by hovering your cursor over FMCSA Form Date and click on the link.

1. When am I required to file a biennial update?
2. The compliance date for this requirement (49 CFR 390.19) occurred November 1, 2013. Filing schedule:  Each motor carrier or intermodal equipment provider must file the appropriate form at the... Date Updated: 06/23/2020
3. Is an entity required to file a biennial update if there is no change to its information?
4. Yes. All entities with a USDOT number are required to file a biennial update every two years according to the prescribed schedule, by the last day of the month. You can file a biennial update... Date Updated: 03/31/2020
5. Will entities be notified before a biennial update is due? Yes. Beginning November 1, 2013, FMCSA is issuing a warning letter by mail to the address on file at least 30 days in advance of a biennial update deadline. Date Updated: 09/24/2019
6. Can I go into my local FMCSA Division office to update my US DOT number? No, MCS 150 updates must be done either online, fax or by mail: Online: If your USDOT number is active, you can   begin the online update process. By email:  You can upload a signed... Date Updated: 01/25/2018
7. How do the biennial update changes in the URS rule affect motor carriers, HMSP applicants/holders, and intermodal equipment providers? Very little. Motor carriers, Hazardous Materials Safety Permit applicants/holders and intermodal equipment providers are already required to update their registration information every 24 months... Date Updated: 11/21/2017
8. How do you complete the biennial update? Biennial updates can be completed online, by email, by mail, or by fax. Online: If your USDOT Number is active, you may update your registration online. Detailed instructions are... Date Updated: 05/05/2017
9. What are the penalties for failure to submit the biennial updates? Failure to complete biennial updates to FMCSA will subject the entities to civil penalties of up to $1,000 per day with a maximum penalty of $10,000. Certain for-hire carriers of passengers and... https://www.fmcsa.dot.gov/registration/updating-your-registration#biennial-updates.

FMCSA Proposal on Sleeper Berth Flexibility Caught in Regulatory Freeze

At the end of the Trump Administration, the Federal Motor Carrier Safety Administration published a notice proposing a pilot program to evaluate two additional options for splitting sleeper berth periods – a 6/4 split and a 5/5 split.  As of September 2020, drivers are now able to use an 8/2 or 7/3 split in their sleeper berth periods to achieve their 10 hours off duty.

https://www.freightwaves.com/news/carriers-get-positive-ruling-on-sleeper-berth-wage-compensation

Under the proposal, participating drivers would have the option to split their 10 hours of sleeper berth time into two periods, provided that the two periods provide a combined rest amount of at least 10 hours in length.  When operating under the pilot program exemption, drivers would be expected to split their sleeper berth time into two periods such that neither period is less than four hours in length; however, drivers would be free to choose whether or not to operate under the exemption based on their schedule.  Carriers and drivers desiring to participate would apply to FMCSA for acceptance in the proposed pilot program.  But with the change in administrations the proposed pilot program never made it into the Federal Register.  President Biden has issued an Executive Order freezing any regulatory proposals from the Trump Administration until they can be reviewed in accordance with new policies.  Thus, it is unknown whether the FMCSA will go forward with the sleeper berth pilot program.

Frost Laws in 16 states and 9 Provinces

https://www.customtruck.com/blog/frost-laws-with-the-spring-thaw-comes-fresh-rules-for-specialized-trucks-heavy-commercial-vehicles/

Spring weather often creates driving challenges. Specifically, the change in ground temperature can damage roads and vehicles and result in "roller coaster" rides from "wavy roads."

Consequently, motor carriers need to monitor the many state and provincial spring weight restrictions or risk damage to the road and/or the rig.

Be Ready for an Alternate Route

To preserve the integrity of the roadways, many states impose seasonal weight restrictions as early as late February and some lasting into May.

As drivers travel through regions that are experiencing spring thaws, they need to watch for posted signs indicating allowable weights. Signs may also indicate a reduced speed limit.

Trip planning may involve visiting some state websites to know if a specific highway is accessible to your vehicles. In addition, if a driver comes upon a weight restriction, he or she will need to find an alternative route, possibly contacting dispatch for assistance.

To ignore postings may result in more than just fines. It may result in damage to the roads, your vehicle, and/or cargo, and could result in an accident if the roadway is difficult to maneuver.  Click here to view the laws in states and provinces.

Cold Weather Precautions To Prevent Hypothermia and Frostbite

Hypothermia occurs when the body's temperature falls below normal. Early and mild symptoms include shivering, slurred speech, mental slowness or lethargy, muscular stiffness, and clumsiness. Symptoms of severe hypothermia include mental confusion, disorientation, stupor or coma, absence of shivering, stiff or rigid muscles, shallow and very slow breathing, weak pulse, and a fall in blood pressure. If symptoms are detected, especially in the elderly, seek immediate medical help.

To prevent Hypothermia, take the following precautions:

• Wear several layers of warm, loose-fitting clothes. Items that wick moisture away from the skin are best.
• Use gloves and knit caps to keep heat in.
• Change clothing if it becomes wet.
• Have an emergency kit containing a change of clothes, a blanket, disposable hand and foot warmers, water, and snacks in case of being stranded.
• Eat hot, nutritious meals and drink water, this is important in the winter also.
• Make sure the driver has a way to communicate to you in the event of a breakdown of the unit in rural areas of operation.

Many prescription drugs may make you more sensitive to the cold, so check with your physician or pharmacist to find out if your medication falls in this category.

Frostbite, especially when the wind chill factor is very low, can be a problem. Symptoms of frostbite include: changes in skin appearance such as swelling, reddish, bluish or whitish coloring, numbness, stiffness or rigidity. If untreated, frostbite can lead to loss of frozen fingers, toes or other affected skin areas. To prevent frostbite, protect skin from direct exposure to cold air and from exposure to intense cold temperatures.

Time To Finalize Your Accident Documentation For 2020

All motor carriers operating CMV’s over 10,000 lbs. MGVWR, transporting HM in placardable quantities or transporting passengers are required to record accidents on a register by calendar year as defined in 49 CFR 390.51. Even if no accidents were incurred by the motor carrier, an accident register is required.

First, we need to establish the definition of an accident. According to the Federal Motor Carrier Safety regulations, the definition of an accident is as follows: An occurrence involving a commercial motor vehicle (>10,000 lbs. MGVWR, HM or Passengers) operating on a highway in interstate or intrastate commerce which results in:

1. A fatality.

2. Bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident.

3. One or more motor vehicles incurring disabling damage as a result of the accident, requiring the motor vehicle(s) to be transported away from the scene by a tow truck or other motor vehicle.

The term accident does not include:

1. An occurrence involving only boarding and alighting from a stationary motor vehicle.

2. An occurrence involving only the loading or unloading of cargo.

When an accident by the definition above occurs, the accident is required to be recorded on an accident register with the following information on the register:

1. Date of accident.

2. City or town, or most near, where the accident occurred and the State where the accident occurred.

3. Driver Name.

4. Number of injuries.

5. Number of fatalities.

6. Whether hazardous materials, other than fuel spilled from the fuel tanks of motor vehicle involved in the accident were released.

Motor carriers are required by regulation to maintain an accident register for three years after the date of each accident.

In addition to the register, the motor carrier is required to maintain copies of all accident reports required by State or other governmental entities or insurers.

The accident register is not required to be sent to the FMCSA or State but kept as part of your record keeping for the FMCSA to review during a compliance review or investigation.

As a “Best Practice” it is recommended that the motor carrier maintain two accident registers by calendar year:

1. DOT recordable accidents only

2. Non-DOT Recordable accidents.

The reasoning behind this practice is to provide the FMCSA on the information requested in a compliance review, and no more.

By having a second register with all accidents and incidents recorded the motor carrier can actively perform analysis of the losses and implement training to proactively reduce the frequency.

Accident registers can be kept electronically with a hard copy printed for the FMCSA upon request.

So where can I go to make sure that what I have on my register matches with the FMCSA?

You can view all your recordable accidents on the FMCSA Compliance, Safety and Accountability (CSA) Safety Measurement System (SMS) https://ai.fmcsa.dot.gov/sms

If the crash involves the release of hazardous materials, carriers must complete a hazardous incident report.  See 49 CFR 171.15 and 49 CFR 171.16.

TSA Will Not Continue Authority To Extend HME Validity For CDL Drivers

The Transportation Security Administration has confirmed that after December 31, 2020, the agency will not continue authorization of State Driver Licensing Agencies to extend the validity of Hazardous Materials Endorsements that have expired.

The exemption was from renewal of the HME Security Threat Assessment for certain individuals that the agency published on April 8, 2020, which was extended through December 31, 2020.

Under this exemption, states may extend the expiration date of HMEs that expire on or after March 1, 2020, for 180 days, due to restrictions and business closures in place in response to the COVID–19 public health emergency. If a state grants an extension, the individual with an expired HME must initiate the process of renewing his or her security threat assessment (STA) for the HME no later than 60 days before the end of the state-granted extension.

Although companies are still reporting difficulty in arranging Security Threat Assessments in some States, drivers whose HMEs expire after January 1, 2021 must meet the fingerprint and background check requirements to renew their HMEs as previously scheduled.

FMCSA Proposes To Add Rear Impact Guards To Annual Inspections

The Federal Motor Carrier Safety Administration has published a proposed rule to include rear impact guards on the list of items that must be examined as part of the required annual inspection for each commercial motor vehicle.  85 Fed. Reg. 85571 (December 29, 2020).

In addition, FMCSA proposes to amend the labeling requirements for rear impact guards, and to exclude road construction controlled horizontal discharge trailers from the rear impact guard requirements, consistent with changes made by the National Highway Traffic Safety Administration to the corresponding Federal Motor Vehicle Safety Standards.  NHTSA concluded that installation of rear impact guards on RCC horizontal discharge trailers would interfere with the intended function of the trailers and was therefore impracticable due to the unique design and purpose of those vehicles.